Best Medi Spa Software for 2026: 8 Options Compared by Use Case
Compare the 8 best medi spa software picks for US med spas in 2026 on price, charting and booking, with every price checked November 8, 2026.
Shamim Mia, Founder, SerpAstraLast verified November 8, 202614 min readWe compare pricing pages, documentation and public reviews. We never accept payment for rankings.
Key takeaways
- Vagaro is the best fit for most med spas at $30 a month for one bookable calendar; Aesthetic Record follows at $15 a user a month for clinical charting, and GlossGenius at $28 a month for solo providers who want the simplest setup.
- The single most important buying factor is whether you need medical charting: if you do, only the clinical tools — Aesthetic Record, Boulevard's medspa plans and Zenoti — cover consent forms, SOAP notes and before-and-after photos properly.
- Per-user and per-location pricing change the bill fast: a three-provider spa pays $45 a month on Aesthetic Record, $50 on Vagaro and $199 on Boulevard's medspa plan, before processing fees.
- Marketplace commissions and card processing sit outside every subscription here — Fresha takes 20% of a new marketplace client's first booking, and processing runs about 2.2% to 3.6% per transaction.
On this page
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|---|---|---|
| Vagaro | Med spas that want the fullest feature set at the lowest entry price, with a bill that caps as the team grows | $30/mo | No (30-day trial) |
| Aesthetic Record | Small aesthetic practices that need HIPAA-compliant charting and SOAP notes on the tightest budget | $15/mo per user | No (14-day trial) |
| GlossGenius | Solo providers and two-person teams that want the simplest booking page and a flat 2.6% processing rate | $28/mo | No (14-day trial) |
| Fresha | New med spas that want marketplace discovery and the lowest subscription, and will pay for new clients as they arrive | $19.95/mo | No (7-day trial) |
| Mindbody | Med spas that also run classes, and want marketplace discovery from the biggest wellness brand | $99/mo per location | No (demo only) |
| Mangomint | Established multi-provider spas whose front desk is the bottleneck and who value fast, US-based support | $130/mo | No (free trial) |
| Boulevard | Med spas selling medical treatments that want charting and the most polished client booking experience | $199/mo | No (demo only) |
| Zenoti | Multi-location med spa groups and franchises that need one system across every site | Custom quote | No (demo only) |
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Request a listingThe best medi spa software
Vagaro
Best for: Med spas that want the fullest feature set at the lowest entry price, with a bill that caps as the team grows
Vagaro is the workhorse of this list: online booking, client records, point of sale, memberships and marketing in one subscription that starts at $30 a month for one bookable calendar. Each extra calendar costs $10 a month, and the price stops climbing after seven calendars, so a growing team never faces a per-seat surprise. The marketplace brings new clients to the diary, and memberships, packages and gift cards are included, not add-ons.
The catch is the add-on list. Text marketing, online intake forms and the website builder each cost extra, and card processing runs 2.2% to 3.5%. Marketplace bookings carry a one-time 20% fee on a new client's first appointment, so import your existing client list first. Buy Vagaro when you want the fullest feature set at the lowest entry price and a bill that caps as the team grows.
What we like
- Full all-in-one feature set at $30 a month: booking, POS, memberships, packages and gift cards included
- Price caps after seven calendars, so large teams pay no per-seat penalty beyond that
- Marketplace listing brings new clients to the diary at no extra subscription cost
- 30-day free trial with full feature access
Watch out for
- Text marketing, intake forms and the website builder are paid add-ons
- Marketplace bookings carry a one-time 20% fee on a new client's first appointment
- Each location needs a separate account, with no multi-location discount
Aesthetic Record
Best for: Small aesthetic practices that need HIPAA-compliant charting and SOAP notes on the tightest budget
Aesthetic Record is the only tool here built first as a medical record: Essentials costs $15 a month per user and covers scheduling, HIPAA-compliant charting, SOAP notes, consent forms and before-and-after photos. Accelerator costs $19 a user and adds more automation and reporting. Three users cost $45 a month, and the clinical depth is the reason injectors and cosmetic clinics choose it over general salon software.
The price to watch is the one-time $399 startup and onboarding fee on every new account, which makes year one cost $939 for three users, not $540. Older directories still show $12 a user, but the vendor's own page lists $15, so budget on that figure. Pick Aesthetic Record when charting is the job and the budget is tight; pick Boulevard or Zenoti when you need multi-location control.
What we like
- Cheapest clinical option here: real HIPAA-compliant charting from $15 a user a month
- SOAP notes, consent forms and before-and-after photos built in, not bolted on
- Per-user pricing keeps a three-person practice at $45 a month before the onboarding fee
- 14-day free trial to test the charting on real patient flows
Watch out for
- One-time $399 startup and onboarding fee on every new account
- AI charting, marketing and e-prescribing are paid add-ons, not included
- Support response times are the most repeated complaint in user reviews
GlossGenius
Best for: Solo providers and two-person teams that want the simplest booking page and a flat 2.6% processing rate
GlossGenius is the simplest tool here: one flat subscription, a clean booking page, payments at a flat 2.6% and a client app that needs no login. Standard costs $28 a month, or $24 billed annually, covers two users and includes deposits, no-show policies and basic marketing. Setup takes minutes, and the 14-day trial needs no credit card, so a solo provider can be taking bookings the same afternoon.
The limits arrive with growth. Standard covers only two users, so a three-provider spa needs Gold at $56 a month, and forms, waitlists and room management wait for Gold too. There is no clinical charting, so a med spa doing injectables still needs a separate record system. Choose GlossGenius when the practice is small, the services are mostly non-medical and you want the booking page to look good without any setup work.
What we like
- Simplest setup here: a clean booking page live in minutes, with a 14-day trial and no credit card
- Flat 2.6% card processing on every transaction, with no tiers or surprises
- Deposits and no-show policies included on the Standard plan
- Rated 4.9 out of 5 on G2, the joint-highest score in this list
Watch out for
- Standard covers only 2 users, so a third provider needs Gold at $56 a month
- No clinical charting, so medical treatments need a separate record system
- Forms, waitlists and room management wait for Gold or Platinum
Fresha
Best for: New med spas that want marketplace discovery and the lowest subscription, and will pay for new clients as they arrive
Fresha is the cheapest way into a marketplace: Independent costs $19.95 a month for one bookable team member, and Team costs $14.95 a month per member, with 100 free texts a month and a booking page inside Fresha's own marketplace. Clients find the spa through the marketplace rather than through its own website, which suits a new practice that needs discovery more than branding.
The subscription is only the first bill. New clients who arrive through the marketplace cost a one-time 20% commission with a $6 minimum, and card processing runs 2.29% in person and 2.79% online. There is no free plan any more, only a 7-day trial, and loyalty and website extras are paid add-ons. Pick Fresha when you want the lowest subscription and are happy to pay for new clients as they arrive.
What we like
- Lowest subscription here: $19.95 a month for a solo provider
- Marketplace listing puts a new practice in front of clients searching nearby
- Team plan drops to $14.95 a month per member as the team grows
Watch out for
- No free plan any more, only a 7-day trial
- 20% one-time commission, minimum $6, on every new marketplace client
- Messages are metered: 100 free texts a month, then $0.02 per text
Mindbody
Best for: Med spas that also run classes, and want marketplace discovery from the biggest wellness brand
Mindbody is the biggest name in wellness software, and Starter costs $99 a month per location for scheduling, payments, client management and a listing on the Mindbody app marketplace, which puts the spa in front of millions of app users. The platform handles classes and appointments side by side, so a med spa that also runs yoga or fitness sessions can run both diaries in one place.
The entry price is the only published number: higher tiers are quote-only, and quoted Starter prices often land above $99 once features are scoped. Contracts are typically 24 months, and marketplace bookings carry a 20% commission on new clients, capped at $30. Buy Mindbody when scale and marketplace discovery matter more than a low bill or a short contract.
What we like
- Biggest wellness marketplace: a listing in front of millions of app users
- Handles classes and appointments in one diary, which suits hybrid med spa and fitness businesses
- Priced per location, not per user, so a six-person team pays the same $99 as a solo provider
- Deep reporting and marketing tools once the higher tiers are unlocked
Watch out for
- Only the $99 Starter price is published; higher tiers are quote-only
- Contracts are typically 24 months, which reviewers flag as a friction point
- Marketplace bookings carry a 20% commission on new clients, capped at $30
Mangomint
Best for: Established multi-provider spas whose front desk is the bottleneck and who value fast, US-based support
Mangomint is the best-reviewed tool in this list, at 4.9 out of 5 on G2, and its pricing is the simplest: one plan at $120 a month per location plus $10 a month per user, so a solo provider pays $130 and a five-person team pays $170. HIPAA-compliant forms, charting and photos are included in that single plan, with no tiers to compare and no contracts to sign.
The premium is real: $130 a month is four times Vagaro's entry price, and the phone line, marketing credits and payroll are paid add-ons on top. The platform serves the US and Canada only, and card processing runs 2.45% in person and 2.90% online. Choose Mangomint when the team is established, the front desk is the bottleneck and support quality is worth paying for.
What we like
- Highest-rated tool here: 4.9 out of 5 on G2, with support quality the most repeated praise
- One simple plan: $120 a month per location plus $10 a user, with no contracts
- HIPAA-compliant forms, charting and photos included in the single plan
- Onboarding and data transfer included at no extra cost
Watch out for
- $130 a month is four times Vagaro's entry price, before add-ons
- Phone, marketing credits and payroll are paid add-ons
- US and Canada only, so international practices need another tool
Boulevard
Best for: Med spas selling medical treatments that want charting and the most polished client booking experience
Boulevard is the polished pick for med spas that want charting without an enterprise platform. Its Aesthetics Essentials plan costs $199 a month for up to three providers and includes clinical charting, photo markup and medical-director sign-off, with Precision Scheduling and self-booking built in. The booking experience is the most refined here, and the platform carries published compliance certifications.
The medspa price is higher than the salon price, so do not budget on the $159 salon Essentials figure — that plan has no charting. Forms cost $65 a month on top of Essentials, there is no free trial, and inventory management waits for Aesthetics Premier at $455 a month. Pick Boulevard when the practice sells medical treatments, values the client-facing booking experience and can afford the premium.
What we like
- Medspa plans include clinical charting, photo markup and medical-director sign-off
- The most polished client booking experience in this list, with Precision Scheduling
- Publishes a price for every plan except Enterprise, so the bill is knowable in advance
- Published compliance certifications, which matter for medical treatments
Watch out for
- Medspa Essentials costs $199 a month, not the $159 salon figure, and covers only 3 providers
- Forms cost $65 a month on top of Essentials
- No free trial; inventory management waits for Aesthetics Premier at $455 a month
Zenoti
Best for: Multi-location med spa groups and franchises that need one system across every site
Zenoti is the enterprise pick: one platform for booking, charting, marketing, inventory, payroll and reporting across many locations, with AI agents for the front desk and an AI scribe on the AI Plus package. It serves more than 30,000 businesses in over 50 countries, and its medspa tiers — Growth, Hypergrowth and Complete — scale from a single clinic to a franchise group without a migration.
There is no published price: every quote is custom, and independent reports put most med spas at $300 to $600 a month per location, before add-ons. Setup takes longer than the plug-and-play tools here, and the depth that suits a chain can overwhelm a single location. Choose Zenoti when the plan is five or more locations, or when franchise reporting is the requirement.
What we like
- Deepest enterprise option here: booking, EMR, marketing, inventory, payroll and reporting in one system
- True multi-location architecture with franchise reporting, not a single-location tool stretched
- AI agents for the front desk and an AI scribe on the AI Plus package
- Rated 4.5 out of 5 on G2 across 325 reviews
Watch out for
- No published pricing: every quote is custom, and reported figures run $300 to $600 a month per location
- Setup takes longer than the plug-and-play tools here, with an onboarding team
- The depth that suits a chain can overwhelm a single-location practice
The best medi spa software has to do two jobs at once: run the booking diary like a salon tool and keep the medical record like a clinic tool. A med spa sells Botox, fillers, laser and facials, and the software has to schedule them, take the deposit, chart the treatment, store the consent form and the before-and-after photos, and bring the client back. We ranked the eight tools below by fit for the most common buyer — a US med spa owner with one location and a small team — starting with the best-value all-rounder and ending with the enterprise option, and every price was checked on the vendor's own pricing page on November 8, 2026.
How to choose the best medi spa software
- Check the charting first. If you offer injectables or laser, you need SOAP notes, consent forms and before-and-after photos. Only Aesthetic Record, Boulevard's medspa plans, Mangomint and Zenoti cover that properly here.
- Count the billing unit. Vagaro charges per calendar, Aesthetic Record per user, Mindbody and Boulevard per location, and Mangomint per location plus per user. The unit decides what a growing team pays.
- Ask about the marketplace cut. Vagaro, Mindbody and Fresha all take a commission on new clients who arrive through their marketplaces. It is a real cost that sits outside the subscription.
- Check the trial and the contract. Most tools here offer a 7- to 30-day trial, but Boulevard and Mindbody offer a demo only, and Mindbody contracts are typically 24 months.
- Test the booking page as a client. Book a treatment on your own phone before you buy. If the flow is slow or asks the client to create an account, expect no-shows and abandoned bookings.
Software is one system in your stack, not the whole stack. If the practice also needs to be found online, our local SEO service covers the visibility side — med spas live or die by Google Maps and local search. And before you publish new pages for the services you sell, run your titles through the free SERP snippet preview tool — it shows exactly how the title and description will look in Google.
Whatever you shortlist, try it with real data before you pay. The trials in this list are long enough to run one genuine week — your services, your prices, your consent forms — and that week tells you more than any review can. Check two things in the trial: that the charting flow works the way your medical director wants it, and that the booking page converts on a phone. Every tool here is built for US med spas, so there is no reason to buy before your team has used it.
Medi spa software pricing: what you will actually pay
Take a three-provider med spa with one location, paying monthly. On list prices, the subscription costs $44.85 a month on Fresha Team, $45 on Aesthetic Record Essentials, $50 on Vagaro, $56 on GlossGenius Gold, $99 on Mindbody Starter, $150 on Mangomint and $199 on Boulevard Aesthetics Essentials. Zenoti is quote-only, so it has no number in this comparison. Two of those numbers need adjusting before they are real: Aesthetic Record also charges a one-time $399 onboarding fee, and GlossGenius Standard covers only two users, which is why the three-provider price is Gold, not Standard.
Over a year, that is $538 on Fresha, $600 on Vagaro, $672 on GlossGenius Gold, $939 on Aesthetic Record in year one including the onboarding fee, $1,188 on Mindbody, $1,800 on Mangomint and $2,388 on Boulevard. The same three providers and the same location cost $538 a year at the cheap end and $2,388 at the dear end — a $1,850 gap that comes entirely from the billing unit and the clinical depth, not from features you will use every day.
Three costs sit outside every number above. First, card processing: 2.2% to 3.6% on every transaction, depending on the tool and whether the card is present. Second, marketplace commissions: 20% of a new marketplace client's first booking on Vagaro, Mindbody and Fresha. Third, the add-ons: intake forms on Vagaro, the phone line on Mangomint, forms on Boulevard and AI charting on Aesthetic Record all cost extra. If the practice sells mostly medical treatments, the charting tools are worth the premium — see our guide to local SEO for med spas for the other half of the growth equation.
Annual billing cuts the bill on some tools here: GlossGenius Standard drops from $28 to $24 a month, and Boulevard's salon Essentials drops from $159 to $143. Vagaro, Aesthetic Record, Fresha, Mindbody and Mangomint publish no annual discount, so the monthly figure is the whole story. One more cost to check before you commit: a second location is a second subscription on every tool in this list, and Zenoti prices multi-location footprints as a custom quote.
Know the difference: medi spa software vs salon software
The confusion in this category is between a booking tool and a clinical system. Salon software books appointments, takes payments and sells retail. Medi spa software does all of that and adds the medical layer: HIPAA-compliant charting, SOAP notes, consent forms, before-and-after photos and medical-director sign-off. If a tool cannot chart a treatment, it is salon software, however good its booking page looks.
There is a second, quieter confusion: marketplace discovery versus your own bookings. Fresha, Vagaro and Mindbody all run marketplaces that bring new clients to the diary, and all three charge for it — a one-time 20% commission on a new marketplace client's first booking. Clients who book through your own website, Google or Instagram cost nothing extra. The marketplace is worth it when the practice is new and needs discovery; it is a tax once the diary is full and the clients would have found you anyway.
A third distinction worth knowing is per-user versus per-location pricing. Aesthetic Record charges per user, so the bill grows with every hire. Mindbody and Boulevard charge per location, so a six-person team pays the same subscription as a solo provider. Vagaro charges per bookable calendar, and Mangomint charges per location plus per user. The right unit depends on the team: per-user pricing suits a small practice, per-location pricing suits a large one, and the worked example above shows how the same three providers can cost $45 or $199 a month.
Quick comparison: tool type by need
| Buyer | Best pick | Why |
|---|---|---|
| Solo provider on a budget | Fresha | Lowest subscription at $19.95/month, with marketplace discovery included |
| Most med spas | Vagaro | Fullest feature set at $30/month, with a bill that caps as the team grows |
| Clinical charting on a budget | Aesthetic Record | HIPAA-compliant charting from $15/month per user |
| Simplest setup | GlossGenius | Clean booking page and flat 2.6% processing from $28/month |
| Best-reviewed premium pick | Mangomint | 4.9 out of 5 on G2, one plan at $130/month with charting included |
| Medical treatments with charting | Boulevard | Aesthetics Essentials at $199/month, with sign-off and photo markup |
| Classes plus appointments | Mindbody | Biggest wellness marketplace, from $99/month per location |
| Multi-location groups | Zenoti | One system across every site, priced by custom quote |
Mistakes to avoid
- Budgeting on the salon price. Boulevard's salon Essentials is $159 a month, but it has no charting. A med spa needs the Aesthetics plan at $199, so budget on that number from the start.
- Forgetting the marketplace cut. The subscription is the small bill. A 20% commission on a new marketplace client's first booking can cost more in a month than the subscription itself, so price it in.
- Ignoring the billing unit. A tool can be cheap and still be the wrong buy: Aesthetic Record at $15 a user is no bargain once the team passes ten people, and per-location pricing is no bargain for a solo provider.
- Skipping the charting check until after signup. Run a real treatment through the charting flow in the trial — consent form, SOAP note, photos, sign-off — before you move the client list. A booking tool with no charting means a second system and double entry.
- Signing a long contract before testing the trial. Mindbody contracts are typically 24 months. Use the trial or demo first, and get the price, the term and the processing rate in writing before you sign.
How we chose
We checked each vendor's own pricing page on November 8, 2026 and recorded the starting price exactly as shown, including the annual-billing figure where the page lists one, and we ranked the tools by fit for the most common buyer — a US med spa owner with one location and a small team — not by brand size. Ratings come from the G2 review pages we opened on November 8, 2026. Fresha and Aesthetic Record carry no rating here because G2 holds only three reviews for each, which is too small a sample to quote. Two figures deserve a note: Mindbody's G2 listing shows a $79 starting price, but Mindbody's own pricing page and its May 2026 pricing article put Starter at $99 a month per location, so we used $99; and older directories still list Aesthetic Record at $12 a user, while the vendor's own page lists $15. Boulevard is shown on its Aesthetics Essentials plan at $199 a month, because the $159 salon plan has no charting and is the wrong comparison for a med spa. Zenoti publishes no prices, so it is listed as a custom quote, and the $300 to $600 a month range in its card is a reported figure from an independent pricing guide, not a vendor price. No vendor paid for a place in this list, and none of the links here are affiliate links.
What to do next
Start with the free trial of your top pick and run one real week of bookings through it — your services, your prices, your consent forms. Check that the charting flow satisfies your medical director and that the booking page converts on a phone before you move the client list. If the software is sorted but new clients are not finding you, our local SEO service handles the visibility side — or compare providers in our guide to local SEO for med spas. Once your tools are in place, find out what's holding your rankings back.
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Get a free audit→Sources we checked (14)
- Vagaro pricing — vagaro.com/pro/pricing (checked November 8, 2026)
- Aesthetic Record pricing — aestheticrecord.com/pricing (checked November 8, 2026)
- GlossGenius pricing — glossgenius.com/pricing (checked November 8, 2026)
- Fresha pricing — fresha.com/pricing (checked November 8, 2026)
- Mindbody pricing — mindbodyonline.com/business/pricing (checked November 8, 2026)
- Mangomint pricing — mangomint.com/pricing (checked November 8, 2026)
- Boulevard pricing — joinblvd.com/pricing (checked November 8, 2026)
- Zenoti pricing — zenoti.com/pricing (checked November 8, 2026)
- Vagaro reviews — g2.com/products/vagaro/reviews (checked November 8, 2026)
- GlossGenius reviews — g2.com/products/glossgenius/reviews (checked November 8, 2026)
- Mindbody reviews — g2.com/products/mindbody/reviews (checked November 8, 2026)
- Mangomint reviews — g2.com/products/mangomint/reviews (checked November 8, 2026)
- Boulevard reviews — g2.com/products/boulevard-labs-inc-boulevard/reviews (checked November 8, 2026)
- Zenoti reviews — g2.com/products/zenoti/reviews (checked November 8, 2026)
Shamim
Founder of SerpAstra
A full-stack SEO and digital marketer who spends most days on Local SEO for dental practices, AI search visibility and lead generation.
Frequently asked questions
What is the best medi spa software?
Vagaro is the best fit for most med spas: the fullest feature set at $30 a month, with a bill that caps as the team grows. Aesthetic Record is the better pick when clinical charting matters most, at $15 a user a month, and Mangomint is the best-reviewed option at 4.9 out of 5 on G2.
How much does medi spa software cost?
Entry prices run from $15 a user a month on Aesthetic Record to $199 a month on Boulevard's medspa plan, with Zenoti priced by quote. A three-provider spa pays about $45 a month on Aesthetic Record, $50 on Vagaro and $199 on Boulevard, before card processing and marketplace commissions.
Do I need medical charting in medi spa software?
Yes, if you offer injectables, laser or any treatment a medical director signs off on. You need SOAP notes, consent forms and before-and-after photos stored against the client record, plus HIPAA-compliant handling. Aesthetic Record, Boulevard's medspa plans, Mangomint and Zenoti all cover this; Vagaro, GlossGenius and Fresha do not.
Is Fresha still free for med spas?
No. Fresha ended its free plan, and its pricing page now lists Independent at $19.95 a month for one bookable team member, with a 7-day trial. New clients who arrive through the Fresha marketplace also carry a one-time 20% commission with a $6 minimum, on top of card processing.
What is the difference between medi spa software and salon software?
Salon software books appointments and sells retail. Medi spa software adds the clinical layer: HIPAA-compliant charting, SOAP notes, consent forms, before-and-after photos and medical-director sign-off. If a tool cannot chart a treatment, it is salon software, however good its booking page looks.
Can I switch medi spa software later?
Yes, but plan the move carefully. Export your client list, appointment history and treatment records from the old tool, and confirm the new tool can import charts and photos before you cancel. Ask about data export fees first: some vendors charge for a full export, and a mid-year switch means running two systems through the changeover.
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