12 Best Fixed Asset Software for Small Business in 2026, Compared

AssetTiger wins on the maths that matters to a small business: one flat price, no per-seat meter, and the same features on every paid plan. At $20 a month for 500 assets, a five-person team pays $240 a year — less than one month of several rivals — and every user, site and location is included. Barcode and QR scanning, check-in and check-out, maintenance scheduling and depreciation reports all ship on the entry plan.

The trade-off is scope. AssetTiger schedules maintenance but is not a full maintenance system, so a plant that lives on work orders will want MaintainX or Fiix instead. Stock quantities are a separate $15-a-month add-on. Buy it when the job is knowing what you own, where it is, who has it and what it is worth — which is the job most small businesses actually have.

Sortly is the easiest tracker in this list to hand to a non-technical crew. Items are photos first and SKUs second: staff scan a QR label, see the photo, and check the item in or out from a phone. The free plan covers 100 items for one user, and Advanced at $49 a month raises that to 500 items for two users with unlimited QR label creation.

The pricing catch is the annual promo. The $24-a-month figure on the pricing page is a 50%-off first-year offer; after year one the discount drops to 20%, so budget on the $49 monthly rate, not the promo. Sortly also has no depreciation and no work orders. Buy it when the team needs to find things fast — not when finance needs a depreciation schedule.

EZO is the all-rounder of the pure trackers: asset tracking, reservations, check-in and check-out, maintenance scheduling and barcode, QR and RFID scanning in one login, with unlimited users on every plan. The $44.75-a-month Essential plan covers 100 items billed annually, and the Advanced plan adds purchase orders, custom fields and team-based access controls.

The catch is the volume model. The headline price buys only 100 items; a 500-item register costs $81.41 a month on the annual rate, so count your items before you compare EZO with AssetTiger's flat $20. There is also no free plan, only a 15-day trial. Buy EZO when the team is bigger than the asset list — unlimited users is where it earns its price.

MaintainX is the adoption pick: a mobile-first maintenance app that technicians actually open, with asset records attached to the work orders. The free Basic plan covers unlimited work orders and unlimited requesters, and Essential at $20 per user a month billed annually adds unlimited repeating work orders — the preventive-maintenance core most teams need. It holds the highest G2 score in this list, 4.8 out of 5.

The cost caveat is the per-user meter. Five users cost $100 a month on Essential, and the AI procedure generator and parts inventory wait on Premium at $65 per user. Buy MaintainX when the job is keeping equipment running with a crew that works from phones; buy a pure tracker when the job is only knowing where things are.

UpKeep is the most approachable modern maintenance system in this list, and the pricing page proves it: Essential at $24 per user a month covers unlimited work orders and locations, asset management, barcode scanning and the Nova AI assistant. A technician gets the work order, sees the asset's history, logs time and parts, and closes it from the phone.

The tiering is the thing to check before you buy. Preventive-maintenance scheduling and custom checklists start at Premium ($55 per user), and depreciation, warranty tracking and custom asset fields wait on Enterprise. Buy UpKeep when the team works from phones and wants AI help on every plan; buy MaintainX when a free plan matters more than the AI.

Snipe-IT is the free route into asset tracking, and it is genuinely free: the open-source version self-hosts with unlimited assets and unlimited users, and the only costs are a small server and your time. It tracks hardware, software licences, accessories and consumables with check-in and check-out, audit trails and depreciation, and hosted plans start at $39.99 a month for teams that would rather not run a server.

The honest cost is effort. There is no network discovery, so every asset is entered or imported by hand, and self-hosting means your team owns upgrades, backups and security. Buy Snipe-IT when the assets are IT equipment and someone technical can run the server; buy a cloud tracker when the assets are tools and nobody wants server duty.

Fiix is the maintenance system for plants that think in assets rather than tickets. The free plan covers unlimited work orders and 25 active preventive-maintenance schedules with unlimited parts and supplies, and Basic at $45 per user a month adds the asset hierarchy, PM engine and parts inventory in full. As part of Rockwell Automation, it connects machine signals to work orders through FactoryTalk.

The price to watch is the per-user meter: ten users on Basic cost $450 a month, and the API and SSO wait on Professional at $75 per user. Fiix is also built for plants, so a shop with no maintenance team pays for depth it never uses. Buy it when the assets are machines with service histories; buy a tracker when the assets are tools in a van.

GoCodes is built for contractors: tools, equipment and vehicles tracked across jobsites from one account, with custom QR labels included in the price instead of sold separately. Scan a label with the phone app and the tool's location, custodian and history come up. GPS trackers and Bluetooth beacons are available as add-ons when a trailer or generator is worth more than a phone scan.

The catch is the billing model. There is no monthly option: Standard is $500 a year for 200 assets and 3 users, and a 500-asset crew needs Premium at $1,000 a year. There is also no depreciation and no IT tracking. Buy GoCodes when the assets are physical, the crew is in the field, and the labels matter as much as the software.

Asset Panda is the customisation pick. Where other trackers give you fixed fields, it lets a team build its own: custom fields, workflows and dashboards with no code, plus mobile barcode and QR scanning, condition capture, damage tickets and audit counts. Five depreciation methods and tamper-proof audit trails make it the choice for teams that answer to auditors as well as to the warehouse.

The price is the problem for a small business. The pricing page no longer lists prices — it is a quote form — and the last public price list, archived in February 2026, started at $3,000 a year for 5 users and 1,000 assets. Run the 14-day trial to test the configurability, but get the quote in writing before you commit to anything.

CHEQROOM is the only tool in this list built around lending rather than listing. A media department or university equipment room books cameras, kits and lights out to named borrowers, tracks returns, and sees what is available right now. Regular users and assets are unlimited on every plan; only the admins who run the system are metered, at $184 each a month on Core.

The catch is the 3-admin minimum. Core costs $552 a month before a single item is borrowed, covers one location only, and has no standard reporting — reports start on Business at $275 per admin. That prices CHEQROOM out of most small businesses. Buy it when lending is the business; buy a tracker when the equipment mostly stays put.

AssetExplorer is the most complete IT asset platform in this list: hardware and software discovery, licence compliance, a configuration database, purchase orders and contracts, with visual lifecycle workflows on top. The free edition is fully functional and never expires, covering 50 nodes in the cloud or 25 on-premises — enough for a small office to run real IT asset management without paying.

The paid step is the awkward part. Pricing is node-based and the vendor's own page does not show the number plainly; third-party reads of the vendor's pricing put cloud at $115 a month for 250 assets, or $1,245 a year. AssetExplorer is also IT-only. Buy it when the assets live on the network; buy a physical tracker when they live in a van.

Sage Fixed Assets is the only tool in this list that is really about the books. It calculates depreciation across more than 50 methods, applies over 300,000 IRS tax and GAAP rules, produces tax forms 4562 and 4797, and handles construction-in-progress — the work a tracker with a depreciation report cannot do to audit standard. It integrates with Sage Intacct, Sage 100 and Sage 300.

Everything else about it is enterprise-shaped. There is no published price and no free trial, so evaluation runs through a demo and a quote, and the learning curve is steeper than any tracker here. Buy Sage when the year-end close and the tax return are the problem; buy a tracker when finding the equipment is the problem.