Best Gym Scheduling Software for 2026: 9 Options Compared by Use Case

Quick comparison

The best gym scheduling software

#1

Mindbody

Best for: Gyms and studios that want the industry-standard platform, class scheduling and a consumer marketplace that brings in new clients

★★★★★★★★★★3.7/5 on G2 (519 reviews, checked Nov 2026)

Visit mindbodyonline.com

Starting price$99/month (Starter, per location; Accelerate and the top tier are quote-based)

Free planNo

Mindbody is the default choice for gyms that want one platform to run classes, memberships and payments, plus a consumer app where new clients discover and book them. Starter costs $99 a month per location and covers class scheduling, online booking, a branded booking widget, point of sale and a listing in the Mindbody app, with unlimited users on every plan. Accelerate and the top tier add marketing and a branded app, but their prices are quoted, not published.

The catch is the quote wall. Anything above Starter needs a sales call, and owner reports put Starter at $99 to $159 a month. Bookings from new clients through the marketplace also carry a 20% fee on the first booking. Buy Mindbody when the marketplace and the standard platform matter more than a published price list.

What we like

• The standard platform for gyms and studios, with the deepest class-scheduling feature set here
• Consumer marketplace listing puts the gym in front of clients already searching for classes
• Unlimited users on every plan, so staff size never forces an upgrade
• Payments, point of sale and a branded booking widget are included from Starter

Watch out for

• No free plan and no free trial — setup is sales-led
• Only the $99 Starter price is published; Accelerate and the top tier are quote-based
• Bookings from new clients through the Mindbody marketplace carry a 20% fee on the first booking

#2

ABC Glofox

Best for: Boutique fitness studios and class-led gyms that want a branded member app and room to grow into more locations

★★★★★★★★★★4.5/5 on G2 (147 reviews, checked Nov 2026)

Visit glofox.com

Starting price$99/month (plans start at $99/month; Essential, Boost, Elite and Enterprise are quote-based)

Free planNo

ABC Glofox is built for boutique fitness: classes, memberships, payments and CRM in one platform, with a branded member app. Plans start at $99 a month, and the four tiers — Essential, Boost, Elite and Enterprise — cover everything from a single studio to a franchise, though only the starting price is published. Reviewers rate it 4.5 out of 5 on G2.

The catch is that the $99 figure is only the floor. Every tier above the entry point is quoted through a sales call, and recent reviews cite price increases since the ABC Fitness acquisition, with real costs often landing higher once add-ons are included. The branded app is an add-on on Essential and Boost, and included only on Elite. Choose Glofox when the studio is class-led and the branded app is part of the plan.

What we like

• Purpose-built for boutique fitness: classes, memberships, payments and CRM in one place
• Branded member app available, with multi-location tools on the higher tiers
• Reviewers rate it 4.5 out of 5 on G2, with ease of use the most-cited strength
• Clean member-facing booking experience that suits class-led studios

Watch out for

• Only the $99 starting price is published; Essential, Boost, Elite and Enterprise are all quote-based
• Recent reviewers cite price increases after the ABC Fitness acquisition
• The branded member app costs extra on Essential and Boost, and is included only on Elite

#3

Wodify

Best for: CrossFit boxes and functional-fitness gyms that want programming, leaderboards and class scheduling in one place

★★★★★★★★★★4.7/5 on G2 (204 reviews, checked Nov 2026)

Visit wodify.com

Starting price$99/month (Essentials, per location; lists at $199/month; higher tiers quoted)

Free planNo

Wodify is the CrossFit box's operating system: class and appointment scheduling, billing, waivers and contracts, plus workout programming, leaderboards and athlete profiles that generic platforms bolt on awkwardly. Essentials lists at $199 a month per location; its pricing page currently shows $99 (checked November 9, 2026), and covers unlimited clients and employees, point of sale and a staff app, and every plan includes Ask Wodify AI credits. Higher tiers are quote-only.

The catch is the add-on stack. The branded app costs extra at every tier, performance tracking is a paid add-on on Essentials and Accelerate, and an onboarding fee applies with no published amount. Older roundups still show the $199 list price — the $99 figure is current on Wodify's own pricing page and FAQ. Pick Wodify when the box lives on programming and community, not just bookings.

What we like

• Ask Wodify AI credits are included on every plan, including Essentials
• Workout programming, leaderboards and athlete profiles are built in, not bolted on
• Highest G2 rating in this list at 4.7 out of 5, with ease of use the top-cited strength
• Month-to-month billing with no long-term contract required

Watch out for

• The branded app costs extra at every tier
• Performance tracking is a paid add-on on Essentials and Accelerate
• An onboarding fee applies, with no published amount

#4

Gymdesk

Best for: Small gyms and martial arts schools that want every feature at one flat price tied to member count

★★★★★★★★★★4.8/5 on Capterra (148 reviews, checked Nov 2026)

Visit gymdesk.com

Starting price$75/month (Micro Gym, up to 50 active members, with Gymdesk Payments; $100 with your own processor)

Free planNo — 30-day free trial

Gymdesk keeps pricing simple: one number by active member count, every feature on every tier. Micro Gym costs $75 a month for up to 50 active members with Gymdesk Payments, and covers class scheduling, memberships, billing, attendance and belt tracking, plus a free gym website and unlimited staff accounts. It rates 4.8 out of 5 on Capterra across 148 reviews, the highest score in this list.

The catch is the processor condition. The $75 price needs Gymdesk Payments; bring your own processor and the same tier costs $100 a month. Reporting is lighter than the specialist platforms, the branded app is a $100 a month add-on, and door access is a paid beta add-on. Pick Gymdesk when the gym is small, the budget is fixed, and every feature should be included from day one.

What we like

• Every feature on every tier — no paying extra to unlock scheduling, billing or belt tracking
• Highest Capterra rating in this list at 4.8 out of 5 across 148 reviews
• Bring your own payment processor, or pay less with Gymdesk Payments
• No setup fees, no contracts, and a free gym website on every plan

Watch out for

• The $75 price needs Gymdesk Payments; using your own processor costs $100 a month
• Reporting is lighter than the specialist platforms in this list
• The branded app is a $100 a month add-on, and door access is a paid beta add-on

#5

TeamUp

Best for: Class-based studios that want simple no-contract pricing with every feature from day one

★★★★★★★★★★4.5/5 on G2 (330 reviews, checked Nov 2026)

Visit goteamup.com

Starting price$119/month (up to 100 active customers; $189 for 101–200, up to $379 for 501+)

Free planNo — 30-day free trial

TeamUp prices by active customers, not by features: $119 a month for up to 100 active customers, $189 for 101 to 200, and up to $379 for 501 or more. Every band includes the same full feature set — class scheduling, memberships and packs, online payments, waivers and attendance — with unlimited staff accounts, no contract and no setup fee. It rates 4.5 out of 5 on G2 across 330 reviews.

The catch is the band math. A studio with 10 active customers pays the same $119 as a studio with 100, and crossing into the next band — 101 customers — jumps the bill to $189 a month. There is no free plan, only a 30-day trial. Choose TeamUp when the studio wants every feature now, no contract, and pricing it can read off a table.

What we like

• No feature gating: every feature is included from the $119 entry band
• Month-to-month with no contract and no setup fee
• Unlimited staff accounts and calendars on every plan
• Transparent member-band pricing — the price is set by active customers, not by features

Watch out for

• The price rises with every member band, so a busy month costs more even if attendance is flat
• A studio with 10 members pays the same $119 as a studio with 100
• No free plan — the 30-day trial is the only way to test it

#6

Vagaro

Best for: Solo trainers and small gyms that want the cheapest full-featured booking tool with a marketplace

★★★★★★★★★★4.6/5 on G2 (393 reviews, checked Nov 2026)

Visit vagaro.com

Starting price$30/month (one bookable calendar; $23.99 for the first 6 months; $10/month per extra calendar)

Free planNo — 30-day free trial

Vagaro is the cheapest full booking tool here: $30 a month for one bookable calendar, with $23.99 for the first six months, and $10 a month for each extra calendar. Memberships, packages and gift cards are included, and the price stops climbing after seven calendars, so a ten-trainer gym pays the same as a seven-trainer one. It rates 4.6 out of 5 on G2 across 393 reviews.

The catch is the per-calendar model. A gym with three trainers pays $50 a month, not $30, and clients need a Vagaro account to book online, which adds friction at the exact moment a new client is deciding. Payment processing is locked to Vagaro at 2.2% to 3.5%, and intake forms, text marketing and the website builder are paid add-ons. Pick Vagaro when the budget is tight and the team is small.

What we like

• The cheapest entry here for a full booking tool, at $30 a month for one calendar
• The price stops climbing after seven calendars, so large teams pay no per-seat penalty beyond that
• Memberships, packages and gift cards are included rather than upsold
• Rated 4.6 out of 5 on G2 across 393 reviews

Watch out for

• Per-calendar pricing adds $10 a month for every extra trainer who takes bookings
• Clients need a Vagaro account to book online, which adds friction
• Payment processing is locked to Vagaro at 2.2% to 3.5%, and forms, text marketing and the website builder are paid add-ons

#7

Square Appointments

Best for: Solo personal trainers and small gyms already taking card payments with Square

Visit squareup.com

Starting priceFree (Free plan; Plus $49/month per location; Premium $149/month)

Free planYes — Free plan ($0, one location)

Square Appointments is the only tool here with a genuinely free plan: $0 a month for one location, with an online booking website, unlimited staff calendars, text and email reminders, deposits and Square point of sale. It suits a solo trainer or a small gym already taking card payments with Square, since services and retail ring up together. Plus costs $49 a month per location and adds classes, the waitlist and no-show fees.

The catch is what Free leaves out. Classes, the waitlist, no-show fees and Google Calendar sync all need Plus, and booking for rooms and chairs needs Premium at $149 a month. Card fees apply on every plan — 2.6% plus 15 cents in person on Free. Start on Free, move to Plus the month classes and no-show protection start paying for themselves.

What we like

• A genuinely free plan: online booking, unlimited staff calendars and reminders at $0
• Square Assistant handles booking confirmations and rescheduling by text
• Payments and point of sale are built in, so services and retail ring up together
• Plus adds classes, the waitlist and no-show fees for $49 a month

Watch out for

• Classes, the waitlist, no-show fees and Google Calendar sync all need Plus at $49 a month
• Rooms and chairs booking needs Premium at $149 a month
• Card fees apply on every plan, including Free, and 24/7 phone support is Premium only

#8

Acuity Scheduling

Best for: Personal trainers and appointment-based gyms that sell sessions, packages and memberships by the calendar

★★★★★★★★★★4.7/5 on G2 (409 reviews, checked Nov 2026)

Visit acuityscheduling.com

Starting price$20/month (Emerging, billed monthly; $16/month billed annually; 1 calendar)

Free planNo — 7-day free trial

Acuity Scheduling — now Squarespace Scheduling — is the appointment-first option: one flat price per plan, not per person. Emerging costs $20 a month billed monthly, or $16 billed annually, and covers one bookable calendar with online booking, intake forms, payments through Stripe or PayPal, and appointment packages. It rates 4.7 out of 5 on G2 across 409 reviews.

The catch is the calendar cap. Emerging covers one calendar, so a second trainer means Growing at $34 a month for up to six calendars, and Powerhouse at $61 covers up to 36. There is no free plan, only a 7-day trial, and payments run through Stripe or PayPal rather than a built-in processor. Pick Acuity when the gym sells sessions and packages by appointment, not drop-in classes.

What we like

• Flat price per plan, not per person — a growing team costs the same until the calendar cap
• Appointment packages, memberships and coupon codes are included
• Rated 4.7 out of 5 on G2 across 409 reviews
• Strong calendar integrations with Google Calendar, Outlook and iCloud

Watch out for

• Emerging covers only one calendar — a second trainer needs Growing at $34 a month
• No free plan, only a 7-day trial
• Payments run through Stripe or PayPal rather than a built-in processor, and there is no gym-specific depth such as waivers or workout programming

#9

SimplyBook.me

Best for: Small gyms and solo trainers that want the cheapest paid booking tool with their own booking website

★★★★★★★★★★4.6/5 on Capterra (1,293 reviews, checked Nov 2026)

Visit simplybook.me

Starting price€13.90/month (Basic, billed monthly; €11.90/month billed annually; 100 bookings/month)

Free planYes — free plan (50 bookings/month, 1 provider)

SimplyBook.me is the cheapest paid booking tool here, and the price covers the whole team: Basic costs €13.90 a month billed monthly, or €11.90 billed annually, for 100 bookings a month and up to five providers. A free plan covers 50 bookings a month for one provider, and Basic adds a booking website, payments, deposits, tips and a client app. It rates 4.6 out of 5 on Capterra across 1,293 reviews.

The catch is the booking cap. One hundred bookings a month sounds generous until a gym runs three classes a day — a busy studio blows through it in a week and needs Standard at €29.90 a month. Prices are in euros, so the dollar cost moves with the exchange rate, and footer white-label needs Premium. Pick SimplyBook.me when bookings are light and the budget is the deciding factor.

What we like

• A real free plan: 50 bookings a month for one provider at €0
• The price covers the whole team, not per user — Basic includes 5 providers
• Rated 4.6 out of 5 on Capterra across 1,293 reviews
• More than 40 payment gateways, with payments, deposits and tips on Basic

Watch out for

• The 100-booking monthly cap on Basic forces an upgrade fast once classes fill up
• Prices are in euros, so the dollar cost moves with the exchange rate
• Footer white-label needs Premium, and memberships and intake forms count against the 3-custom-feature limit on Basic

The best gym scheduling software fits the way your gym actually fills its rooms: classes that book out, trainers with their own calendars, and members who expect to reserve a spot from their phone. We ranked the nine tools below by fit for the most common buyer — a single-location gym owner who needs class scheduling first and membership billing second — and every price was checked on the vendor's own pricing page on November 8, 2026.

The short version: Mindbody, ABC Glofox and Wodify all start at $99 a month, Gymdesk is $75 for up to 50 members, and the cheapest credible start is Square Appointments at $0 or Vagaro at $30 a month. The rest of this guide walks through how to choose, what a real gym actually pays, and the mistakes that turn a cheap plan into an expensive one.

How to choose the best gym scheduling software

• Count your trainers and calendars first. Vagaro charges per bookable calendar and Acuity's Emerging plan covers one, so a three-trainer gym pays more than the headline price on both.
• Decide whether you run classes or appointments. Mindbody, ABC Glofox, Wodify, Gymdesk and TeamUp are built around recurring classes; Acuity and SimplyBook.me are built around one-to-one appointments.
• Check the cap that bites first. Gymdesk caps members, TeamUp caps active customers, SimplyBook.me caps bookings — the cap you hit first is your real starting price.
• Ask what the branded app costs. No tool here includes one on its entry plan, so if members expect an app, add $79 to $100 a month to every price in this list.
• Check card processing before you compare subscriptions. Rates run 2.2% to 3.5% plus about 30 cents per payment, and on real volume that costs more than the subscription itself.

Scheduling is one system in the gym's stack, not the whole stack. If the gym also needs to be found online, our local SEO service covers the visibility side — Google Maps, local search and AI answers for fitness businesses. And before you publish new pages for the classes you run, run your titles through the free local business schema generator — it builds the structured data that helps Google show your gym's classes, hours and reviews.

Whatever you shortlist, try it with real classes before you pay. The free plans and trials in this list are long enough to run one genuine week — your timetable, your trainers, your members — and that week tells you more than any review can. Check two things in the trial: that members can book without creating an account they resent, and that the front desk can see the whole day at a glance. Every tool here offers a free plan or a trial, except Mindbody and ABC Glofox, which are demo-only — so there is no reason to buy before your trainers have tried it.

Gym scheduling software pricing: what you will actually pay

Take a single-location gym with 120 active members, three trainers and about 25 classes a week. On list prices, the subscription costs $0 a month on Square Appointments Free, $50 on Vagaro for three calendars, $34 on Acuity Growing for up to six calendars, $99 on Mindbody Starter, ABC Glofox or Wodify Essentials, $150 on Gymdesk Medium for 101 to 200 members, and $189 on TeamUp for 101 to 200 active customers. SimplyBook.me is the outlier: 120 members booking twice a week is about 960 bookings a month, past Standard's 500-booking cap, so Premium at €59.90 a month is the honest figure.

Over a year, that is $0 on Square Free, $408 on Acuity Growing billed monthly, $600 on Vagaro, $1,188 each on Mindbody, ABC Glofox and Wodify, $1,800 on Gymdesk Medium and $2,268 on TeamUp — plus €718.80 a year on SimplyBook.me Premium. Two of those numbers need adjusting before they are real: Square Free has no classes, so a class-based gym needs Plus at $588 a year, and Vagaro's $23.99 promotional rate for the first six months saves about $36 in year one, then the $30 list price applies.

Three costs sit outside every number above. First, card processing: 2.2% to 3.5% plus about 30 cents on every payment, which on $10,000 of monthly revenue is $220 to $350 a month — more than most of these subscriptions. Second, the branded app, which costs $79 to $100 a month or more on every tool here. Third, the marketplace cut: Mindbody takes 20% of a new client's first booking made through its app. If the gym is class-led rather than appointment-led, the management side matters too — see our guide to the best gym management software for the billing and membership comparison.

Annual billing cuts the bill on some tools here: Acuity Emerging drops from $20 to $16 a month, SimplyBook.me Basic from €13.90 to €11.90, and Square Appointments publishes no annual discount. Mindbody, ABC Glofox, Wodify, Gymdesk and TeamUp publish no annual price either, so the monthly figure is the whole story. One more cost to check before you commit: a second location is a second subscription on Mindbody, ABC Glofox, Wodify and Square Appointments, while Gymdesk charges $50 a month per extra location — so a two-site gym pays double whatever the chart shows on the per-location tools.

Know the difference: gym scheduling software vs gym management software

The confusion in this category is between booking and running the business. Gym scheduling software handles the diary: classes, appointments, calendars and reminders. Gym management software does that plus memberships, billing, CRM, marketing and reporting. The two overlap heavily — Mindbody, ABC Glofox, Wodify, Gymdesk and TeamUp do both — which is why buyers compare them in the same list.

There is a second, quieter confusion: appointment booking is not class scheduling. A tool built for one-to-one appointments, such as Acuity or SimplyBook.me, handles a personal trainer's diary beautifully and a 30-person spin class awkwardly — waitlists, capacity limits and recurring class packs are the features that separate the two. If the gym's revenue comes from classes, buy a class-first tool; if it comes from sessions, buy an appointment-first one.

A third distinction worth knowing is the marketplace versus the booking page. Mindbody and Vagaro list the gym in a consumer marketplace where strangers discover it; the other tools here give the gym its own booking page and leave discovery to the gym's own marketing. A marketplace brings new clients at a cost — Mindbody's 20% first-booking fee — while a booking page costs nothing per booking but brings no one on its own. Pick the model that matches how the gym actually gets clients.

Quick comparison: tool type by need

Mistakes to avoid

• Budgeting on the promo price. Vagaro's $23.99 rate lasts six months, and Wodify's old $199 list price still shows up in roundups next to the current $99. The list price is what you pay in month seven, so compare tools on that number.
• Buying on the per-location price, then opening a second site. Mindbody, ABC Glofox, Wodify and Square Appointments charge per location, so a second gym doubles the subscription. Price the second site before you commit to the first.
• Ignoring the cap that bites first. A tool can be cheap and still be the wrong buy: SimplyBook.me Basic at €13.90 is no bargain once the gym passes 100 bookings a month, and TeamUp at $119 is no bargain for a studio with 10 members.
• Paying for the branded app before the gym needs it. The app costs $79 to $100 a month on top of the subscription, and members book happily from a mobile web page until the gym is big enough to justify it.
• Forgetting card processing. Processing runs 2.2% to 3.5% plus about 30 cents per payment on every tool here, and on $10,000 of monthly revenue that is $220 to $350 — more than the subscription on most of these tools.

How we chose

We checked each vendor's own pricing page on November 8, 2026 and recorded the starting price exactly as shown, including the annual-billing figure where the page lists one, and we ranked the tools by fit for the most common buyer — a single-location gym owner who needs class scheduling first — not by brand size. Two prices moved since the last round of checks and are worth naming: Wodify Essentials lists at $199 a month per location while its pricing page and FAQ currently show $99 a month (a $100-a-month saving), re-checked November 9, 2026, and Mindbody's pricing page has shown both a $79 starting figure and a $99 Starter price in recent reads — we use $99, the Starter figure Mindbody itself states. Square Appointments carries no rating here because its G2 page showed a score but no verifiable review count in the fresh crawl, and we would rather show no rating than a stale or estimated one. No vendor paid for a place in this list, and none of the links here are affiliate links.

What to do next

Start with the free plan or trial of your top pick and run one real week of classes through it. Check that members can book from their phones without phoning the desk, and that the front desk can see the whole day at a glance before you commit to a year. If the bookings are sorted but new members are not finding the gym, our local SEO service handles the visibility side — or compare the full management platforms in our guide to the best gym management software. Once your tools are in place, find out what's holding your rankings back.

Sources we checked (14)

• Mindbody pricing — mindbodyonline.com/business/pricing (checked November 8, 2026)
• ABC Glofox plans — glofox.com/plans (checked November 8, 2026)
• Wodify pricing — wodify.com/pricing (checked November 9, 2026)
• Wodify FAQ — wodify.com/blog/wodify-faqs (checked November 9, 2026)
• Gymdesk pricing — gymdesk.com/pricing (checked November 8, 2026)
• TeamUp pricing — goteamup.com/pricing (checked November 8, 2026)
• Vagaro pricing — vagaro.com/pro/pricing (checked November 8, 2026)
• Square Appointments pricing — squareup.com/us/en/appointments/pricing (checked November 8, 2026)
• Acuity Scheduling pricing — acuityscheduling.com/pricing (checked November 8, 2026)
• SimplyBook.me pricing — simplybook.me/en/pricing (checked November 8, 2026)
• G2 Mindbody vs Wodify comparison — g2.com/compare/mindbody-vs-wodify (checked November 8, 2026)
• G2 ABC Glofox vs WellnessLiving comparison — g2.com/compare/abc-glofox-vs-wellnessliving (checked November 8, 2026)
• Capterra Gymdesk reviews — capterra.co.uk/software/148663/martial-arts-on-rails (checked November 8, 2026)
• Capterra SimplyBook.me reviews — capterra.ie/software/140086/simplybook-me (checked November 8, 2026)