Best Gym Management Software for 2026: 8 Options Compared by Use Case

Quick comparison

The best gym management software

#1

PushPress

Best for: Independent gyms and CrossFit boxes that want to start free and pay only as they grow

★★★★★★★★★★4.8/5 on G2 (197 reviews, checked Nov 2026)

Visit pushpress.com

Starting priceFree (Core Free; Core Pro $159/month)

Free planYes — Core Free ($0)

PushPress is the only tool here that lets a new gym open with zero software cost. Core Free covers the real work — member management, automated billing, class scheduling, digital waivers and a member app — with unlimited members, staff and admins, so a gym never hits a seat or member cap. Core Pro costs $159 a month and adds reporting and automations, while cutting the card rate from 4.99% to 2.89% plus $0.30.

The catch is the add-on stack. Grow CRM costs $329 a month, Train starts at $79, and the branded app is $97, so a full setup lands near $559. The free plan's 4.99% card rate means real volume costs more than $0 suggests. Start free, move to Pro when the lower rate pays for itself, and add Grow only when lead follow-up is the bottleneck.

What we like

• A genuinely free Core plan with member management, billing, class scheduling and a member app at $0
• Month-to-month pricing with no contracts, and free white-glove migration from Mindbody, Wodify and Zen Planner
• Unlimited members, staff and admins on every plan — no per-seat or per-member fees
• AI support and an AI assistant are included, and the staff app covers check-ins, sales and announcements

Watch out for

• The free plan charges 4.99% plus $0.30 on card payments, so real volume costs more than the $0 sticker suggests
• A full stack climbs fast: Grow CRM is $329/month and the branded app is $97/month on top of Core
• No annual billing discount — the monthly price is the price

#2

Mindbody

Best for: Multi-location studios and wellness brands that want the industry-standard platform and its consumer marketplace

★★★★★★★★★★3.8/5 on G2 (649 reviews, checked Nov 2026)

Visit mindbodyonline.com

Starting price$99/month (Starter, per location; Accelerate and the top tier are quote-based)

Free planNo

Mindbody is the name every gym owner already knows, and it earns that position with depth: class booking, memberships, point of sale, payroll, reporting and marketing automation in one system, plus a consumer marketplace that puts your classes in front of people searching for workouts nearby. Starter costs $99 a month per location in the US and includes unlimited staff logins, a customizable bookable website and integrated payments.

The commercial terms are the toughest here. Accelerate and the top tier are quote-based, the marketing tools most studios want sit two tiers above entry, and setup runs through a sales conversation with a 12-month contract and no free trial. Buy Mindbody when you run several locations and can use its marketplace; a single-location gym usually overpays here.

What we like

• The industry standard, with a consumer marketplace that puts classes in front of people searching nearby
• Unlimited staff logins per location — hiring another teacher never raises the software bill
• Every plan includes a customizable, bookable website at no extra cost
• The deepest feature set here: booking, POS, payments, payroll, reporting and marketing in one system

Watch out for

• Accelerate and the top tier are quote-based — only the $99 Starter price is published
• Marketing automation and AI front-desk support sit on the top tier, two tiers above entry
• Set up runs through a sales conversation, with 12-month contracts and no free trial before you buy

#3

Wodify

Best for: CrossFit boxes and functional-fitness gyms that want programming, leaderboards and billing in one system

★★★★★★★★★★4.7/5 on G2 (204 reviews, checked Nov 2026)

Visit wodify.com

Starting price$99/month (Essentials, per location; lists at $199/month)

Free planNo

Wodify speaks CrossFit fluently. Workout programming, whiteboard leaderboards, athlete performance tracking and class management are native to the platform rather than bolted on, which is why boxes choose it over generalist tools. Essentials lists at $199 a month per location; its pricing page currently shows $99 (checked November 9, 2026) and covers automated billing, scheduling, membership management, digital waivers, retail POS and member apps, with unlimited clients and employees.

Read the price carefully: Essentials lists at $199 a month per location; its pricing page shows $99 (checked November 9, 2026). Accelerate and the top tier carry no published price, the branded app is a paid add-on, and there is no free plan or free trial — you buy on a demo. For a CrossFit or functional gym wanting programming and community in one system, it remains the category specialist.

What we like

• Built for CrossFit: workout programming, whiteboard leaderboards and athlete tracking are native, not bolted on
• Essentials includes unlimited clients and employees, so headcount never raises the bill
• Ask Wodify AI is included on every plan, with a set number of monthly credits
• Month-to-month terms with no long-term contract required

Watch out for

• Essentials lists at $199 a month; the $99 figure on Wodify's pricing page is a $100-a-month saving that could end
• The higher tiers’ pricing is only partly published, and the branded app is a paid add-on
• No free plan and no free trial, so you buy on a demo and the $1 first-month offer

#4

Zen Planner

Best for: Growing gyms and martial arts schools that want the bill to track active members, not staff

★★★★★★★★★★4.2/5 on G2 (104 reviews, checked Nov 2026)

Visit zenplanner.com

Starting price$99/month (Studio, 0–45 active members; scales to $289 at 251+)

Free planNo

Zen Planner prices the way gym owners think: by active members. Studio starts at $99 a month for up to 45 active members and scales through published tiers to $289 at 251-plus, so a small gym pays small-gym prices and the bill grows only as the business does. Every plan includes 100% of Studio's features, and the platform covers memberships, billing, scheduling, attendance and belt tracking for martial arts schools.

The weaknesses are age and modularity. The interface is older than PushPress or Wodify and daily tasks take more clicks, while the website costs $99 a month extra, Engage marketing automation runs about $249, and the branded app about $39 — so the $99 sticker is a starting point, not a total. For gyms that like predictable member-based pricing, it is a steady workhorse.

What we like

• Published member-count pricing: Studio starts at $99/month for 0–45 active members and scales to $289 at 251+
• Every plan includes 100% of Studio's features — you pay for size, never for feature tiers
• Belt and rank tracking is built in, so martial arts schools do not need a separate system
• Month-to-month billing with no long-term contract, and free onboarding sessions with a coach

Watch out for

• The bill climbs with every member band — 101–150 active members costs $229/month, not $99
• Website ($99/month) and Engage marketing automation ($249/month) are separate products, not included
• No self-serve trial on the main site; the 30-day free trial runs through a separate landing page

#5

TeamUp

Best for: Class-based studios and personal trainers who want scheduling and billing done simply, with no feature tiers

★★★★★★★★★★4.5/5 on G2 (330 reviews, checked Nov 2026)

Visit goteamup.com

Starting price$119/month (up to 100 active customers)

Free planNo

TeamUp takes the opposite approach to Mindbody's tier maze: one feature set, priced by how many active customers you have. Plans start at $119 a month for up to 100 customers and scale to $379 for 501-plus, with every feature included at every level — bookings, payments, memberships, CRM basics and reporting. A free trial and free data import make switching low-risk.

One warning on the price: TeamUp's own older blog posts still say $99 a month, but its current pricing page and G2's vendor-provided listing both say $119, so budget on $119. The trade is depth — gyms wanting serious marketing automation or advanced workout programming will find it thinner than PushPress Grow or Wodify's native tools. For independent gyms and personal trainers who want scheduling and billing done simply, the honest pricing is hard to dislike.

What we like

• One feature set at every level — priced by active customers, not by feature tiers
• Every plan includes bookings, payments, memberships, CRM basics and reporting with nothing held back
• A free trial with free data import makes switching low-risk
• Unlimited customer support by chat, email and phone, praised in reviews

Watch out for

• TeamUp's own pages disagree on the entry price — older posts say $99/month, current pages say $119
• Marketing automation (AI Receptionist, campaigns) is a separate Marketing Suite add-on from $109/month
• Thinner on marketing automation and workout programming than PushPress Grow or Wodify

#6

ABC Glofox

Best for: Boutique studios and small franchises that want a polished member app and multi-location management

★★★★★★★★★★4.5/5 on G2 (147 reviews, checked Nov 2026)

Visit glofox.com

Starting price$99/month (plans start at $99/month per location; Essential tier €220/month on the vendor's EU pricing page)

Free planNo

Glofox, now ABC Glofox, targets the boutique end of the market: yoga, pilates, HIIT and cycle studios where the member experience is the product. The apps look the part, class booking is smooth, and the platform handles memberships, payments, scheduling and reporting competently. Franchises get multi-location management that independent-focused tools handle less gracefully.

The pricing is the murkiest here. Glofox's US plans page lists plans starting at $99 a month per location, while the named plans on its EU pricing page are priced in euros — Essential at €220 a month — so the real figure above the entry price comes from a sales quote. Independent single-location gyms will find better value elsewhere; boutique studios and small franchises that want a polished brand experience should keep it on the shortlist.

What we like

• The most polished member and staff apps here, with smooth class booking and check-in
• Built for franchises: multi-location management scales from 2 to 2,000 locations
• Behaviour-based retention tools flag at-risk members from attendance drops
• 24/7 support on higher tiers, with a dedicated success manager

Watch out for

• Only the $99 starting price is published in USD — the named plans are priced in euros from €220/month on the vendor's EU page
• US pages quote $79 and $99 floors at different times, so the real quote above the entry price comes from sales
• Recent reviews report steep price increases since the ABC Fitness acquisition, and support complaints cluster on Trustpilot

#7

Vagaro

Best for: Personal trainers and small appointment-based studios that want the cheapest credible start

★★★★★★★★★★4.6/5 on G2 (393 reviews, checked Nov 2026)

Visit vagaro.com

Starting price$30/month (one bookable calendar; $10/month per extra calendar, up to 7)

Free planNo

Vagaro is the budget disruptor. At $30 a month for one bookable calendar plus $10 per additional calendar, it undercuts every specialist gym platform while bundling booking, point of sale, payroll, email marketing and a website builder. There are no contracts and a 30-day free trial. For personal trainers and small studios, the value is remarkable.

The catch is the add-on model — and a price disagreement on Vagaro's own site. Its current FAQ says $30 a month, but its comparison page still shows a $23.99 promotional price, so confirm which rate you are offered. Intake forms, text marketing and the online store cost $10 to $20 a month each, so a realistic setup runs $60 to $70 plus processing. Vagaro is appointment software that small fitness businesses adapt, not gym software in the CrossFit sense.

What we like

• The lowest entry price here: $30/month for one bookable calendar, plus $10 per extra calendar
• Booking, POS, payroll, email marketing and a website builder in one subscription
• No contracts, with a 30-day free trial and a consumer marketplace for discovery
• The largest review base in this list, with 3,647 reviews on Capterra

Watch out for

• Vagaro's own pages disagree: the current FAQ says $30/month, while its comparison page still shows $23.99
• Key features — intake forms, text marketing, online store — are $10–$20/month add-ons each
• Not really gym software: it is appointment and salon software that small fitness businesses adapt

#8

Pike13

Best for: Appointment-based studios and franchises that run classes, appointments and small-group training together

★★★★★★★★★★3.6/5 on G2 (48 reviews, checked Nov 2026)

Visit pike13.com

Starting price$139/month (Essential, billed annually; 12-month contract)

Free planNo

Pike13 serves the businesses between personal training and big-box gyms: studios running appointments, small-group training and classes together. Client management, packages, contracts, scheduling and payments are handled in one clean interface, and the platform understands the hybrid model better than tools designed purely for classes or purely for appointments. Pricing starts at $139 a month on the Essential plan, billed annually.

The terms are the strictest here: every plan is a 12-month contract, so there is no month-to-month option, and the branded client app waits for Premium at $249 a month. The G2 score is also the lowest in this list at 3.6 from 48 reviews. But the flat rate means growth never raises the bill — unlimited staff seats and client profiles on every plan — which suits franchises and studios that plan to scale.

What we like

• One flat rate whatever your member count — growth never raises the software bill
• Unlimited staff seats and client profiles on every plan
• Handles the hybrid model well: classes, appointments and small-group training in one interface
• Staff, client and kiosk apps included on every plan

Watch out for

• All plans are 12-month contracts — no month-to-month option
• The lowest G2 score here at 3.6/5, from only 48 reviews
• Branded client app waits for Premium at $249/month, and multi-location pricing needs a sales call

The best gym management software does one job well: it replaces the spreadsheet for members, the card reader for billing, the group chat for schedule changes and the paper waivers with a single system that members can book from. We ranked the eight tools below by fit for the most common buyer — an independent gym owner who sells memberships and runs classes — and every price was checked on the vendor's own pricing page on November 7, 2026.

How to choose the best gym management software

• Count what you actually sell. If you sell memberships and classes, you need a gym platform like PushPress, Wodify or Zen Planner. If you sell appointments by the hour, booking software like Vagaro is enough — and far cheaper.
• Check the pricing unit before the price. Mindbody and Wodify charge per location, Zen Planner and TeamUp charge by active members or customers, and Pike13 charges one flat rate. The same gym pays a different bill on each model, so work out your number on all three.
• Read the card processing rate, not just the subscription. PushPress Core is free but charges 4.99% on cards; Core Pro at $159 a month charges 2.89%. At $15,000 a month in card payments, that gap is $315 a month — more than the subscription itself.
• Ask what the branded app costs. No entry plan here includes one. Budget $39 to $99 a month extra if your brand matters in the app stores, or accept the vendor's standard member app.
• Check the contract before the demo. PushPress, Wodify, Zen Planner and TeamUp are month-to-month; Mindbody and Pike13 lock you into 12 months. A tool you cannot leave is a tool you should test harder.

Gym software is one system in your stack, not the whole stack. If the gym also needs to be found online, our guide to local SEO for med spas covers the same map-pack and review tactics gyms need — the playbook transfers directly. And before you publish new pages for the classes you sell, run your titles through the free local business schema generator so Google understands your gym as a local business, not just a web page.

Whatever you shortlist, try it with real data before you pay. The free plans and trials in this list are long enough to run one genuine month — your members, your class schedule, your payment failures — and that month tells you more than any review can. Check two things in the trial: that failed payments get retried automatically, and that your front-desk staff can check a member in without asking you. Every tool here handles the first; the second is where the interface differences show.

Gym management software pricing: what you will actually pay

Take a gym with 120 active members taking about $15,000 a month in card payments. On list prices, the subscription costs $0 a month on PushPress Core Free, $30 on Vagaro, $99 on Mindbody Starter, $99 on Wodify Essentials, $139 on Pike13 Essential, $189 on TeamUp for 101–200 customers, $229 on Zen Planner Studio for 101–150 members, and $99 on ABC Glofox. Three of those numbers need adjusting before they are real: Vagaro at $30 covers one calendar, so three trainers cost $50 a month; Wodify Essentials lists at $199 a month per location, while its pricing page currently shows $99 a month (a $100-a-month saving) — checked November 9, 2026; and Glofox's $99 is the entry floor, with higher tiers quoted.

Over a year, that is $360 on Vagaro, $600 with three calendars, $948 on Mindbody, $1,188 on Wodify, $1,668 on Pike13, $1,908 on PushPress Core Pro, $2,268 on TeamUp and $2,748 on Zen Planner — plus about €2,640 on Glofox. The same 120 members cost $360 a year at the cheap end and $2,748 at the dear end, a $2,388 gap that comes entirely from the pricing model, not from features.

Then comes the cost that dwarfs the subscription: card processing. At $15,000 a month in card payments, PushPress Core Free at 4.99% costs about $749 a month in processing, against about $434 on Core Pro at 2.89% — a $315 monthly gap, or $3,780 a year. That gap alone pays for Core Pro twice over, which is why the free plan is a launchpad, not a destination. Mindbody and Wodify charge processing on top of the subscription too, at rates that vary by plan and region, so ask for the rate in writing before you compare headline prices. If the business also sells beauty or spa services alongside fitness, the comparison changes again — see our guide to the best spa booking software.

Annual billing cuts the bill on some tools here, but not all: Vagaro and PushPress publish no annual discount, Mindbody and Wodify quote annual terms through sales, and Pike13's $139 is already the annual-billing rate on a 12-month contract. One more cost to check before you commit: a second location is a second subscription on Mindbody and Wodify, which both charge per location, while Pike13's flat rate and TeamUp's customer-count pricing stay the same when you add a site.

Know the difference: gym management software vs booking software

The confusion in this category is between a membership platform and an appointment book. Gym management software runs memberships, recurring billing, class schedules, waivers and a member app in one system — it knows who paid, who showed up and whose card failed. Booking software handles appointments and a calendar: a client books an hour, pays, and leaves. Vagaro is the clearest example here: it is excellent booking software that small fitness businesses adapt, but it has no membership billing or class programming, so a gym that sells monthly memberships will outgrow it.

There is a second, quieter confusion: per-location pricing versus per-member pricing. Mindbody and Wodify charge by location, so a gym that doubles its members pays the same software bill; Zen Planner and TeamUp charge by active members or customers, so the bill grows with the business. Neither model is better in the abstract — a 300-member gym pays less on Mindbody's flat per-location price than on Zen Planner's member bands, while a 40-member studio pays less the other way round. Work out your number at your member count, not at the headline price.

A third distinction worth knowing is the branded app versus the member app. Every tool here ships a standard member app on its entry plan — members book and check in through the vendor's app. A branded app puts your logo and colours in the app stores under your name, and it costs $39 to $99 a month extra on every tool here. It is a branding purchase, not a feature purchase, and most single-location gyms do not need it in year one.

Quick comparison: tool type by need

Mistakes to avoid

• Budgeting on the subscription and forgetting processing. At $15,000 a month in card payments, the gap between a 4.99% rate and a 2.89% rate is $315 a month — more than most subscriptions here. Compare the processing rate first.
• Buying the branded app in month one. It costs $39 to $99 a month on every tool here and adds no features. Launch on the standard member app, and buy the branded version when members ask for it by name.
• Ignoring the pricing unit. A per-location price looks cheap until you open a second site; a per-member price looks cheap until you pass 100 members. Price the tool at your member count and your location count.
• Trusting a headline price the vendor's own pages disagree on. TeamUp's older posts say $99 and its current pages say $119; Vagaro's FAQ says $30 and its comparison page still shows $23.99. Confirm the rate in writing before you sign.
• Signing a 12-month contract before a real trial month. Mindbody and Pike13 both lock you in for a year. Run a full month of real members, real classes and real failed payments first — on a month-to-month tool if you have to learn the ropes.

How we chose

We checked each vendor's own pricing page on November 7, 2026 and recorded the starting price exactly as shown, including the annual-billing figure where the page lists one, and we ranked the tools by fit for the most common buyer — an independent gym owner who sells memberships and runs classes — not by brand size. Two prices needed judgement calls, and both are disclosed here. TeamUp's own pages disagree: older blog posts say $99 a month, but its current pricing page and G2's vendor-provided listing both say $119, so we used $119. Vagaro's current FAQ says $30 a month for one calendar, while its own comparison page still shows a $23.99 promotional price, so we used $30 and flagged the lower figure. Glofox's US plans page lists plans starting at $99 a month, while its EU page prices Essential at €220 a month, so we used the $99 US starting price and note the euro tier price. Ratings come from fresh crawls of each tool's G2 reviews page, checked November 7, 2026. No vendor paid for a place in this list, and none of the links here are affiliate links.

What to do next

Start with the free plan or trial of your top pick and run one real month of classes through it. Check that failed payments get retried automatically, that check-in works from the front desk without your help, and that the reports show who has not paid before you commit to a year. If the gym is sorted but new members are not finding you, our local SEO service handles the visibility side — or compare providers in our guide to the best medspa software. Once your tools are in place, find out what's holding your rankings back.

Sources we checked (16)

• PushPress pricing — pushpress.com/pricing (checked November 7, 2026)
• Mindbody pricing — mindbodyonline.com/business/pricing (checked November 7, 2026)
• Wodify pricing — wodify.com/pricing (checked November 9, 2026)
• Zen Planner pricing — zenplanner.com/pricing (checked November 7, 2026)
• TeamUp pricing — goteamup.com/pricing (checked November 7, 2026)
• ABC Glofox pricing — glofox.com/price-2026 (checked November 7, 2026)
• Vagaro pricing — vagaro.com/pro/beauty-software (checked November 7, 2026)
• Pike13 pricing — pike13.com/explore-our-features (checked November 7, 2026)
• PushPress reviews — g2.com/products/pushpress/reviews (checked November 7, 2026)
• Mindbody reviews — g2.com/products/mindbody/reviews (checked November 7, 2026)
• Wodify reviews — g2.com/products/wodify/reviews (checked November 7, 2026)
• Zen Planner reviews — g2.com/products/zen-planner/reviews (checked November 7, 2026)
• TeamUp reviews — g2.com/products/teamup/reviews (checked November 7, 2026)
• ABC Glofox reviews — g2.com/products/abc-glofox/reviews (checked November 7, 2026)
• Vagaro reviews — g2.com/products/vagaro/reviews (checked November 7, 2026)
• Pike13 reviews — g2.com/products/pike13/reviews (checked November 7, 2026)