Best Medical Spa Software for 2026: 10 Options Compared by Use Case

GlossGenius is the cheapest way into this list for a solo provider or a small team: Standard costs $28 a month, or $24 billed annually, and covers online booking, payments, client records with SOAP notes, automated reminders, gift cards, memberships and packages. Gold costs $56 a month and adds forms, waitlists and Google booking for up to nine staff, while Platinum costs $168 for teams of ten or more.

The catch is clinical depth. Standard has no HIPAA charting; that sits on separate Practice plans, reported at $168 a month for Essentials, so a medspa doing injectables should budget past Standard from the start. Payment processing is a flat 2.6% on card payments. Buy GlossGenius when the practice is small and booking-led; buy Aesthetic Record when charting leads.

Vagaro is the all-rounder in this list: one plan priced per bookable calendar, starting at $30 a month for one calendar, with a $23.99 rate for the first six months. Each extra calendar costs $10 a month, and the subscription stops growing after seven paid calendars, so a large team pays the same as a seven-person team. Booking, POS, memberships, packages, gift cards, SOAP notes and inventory all come in the base price.

The limits are the add-ons. Text marketing, intake forms and the branded app all cost extra, and card processing runs 2.2% to 3.5% on top of the subscription. Vagaro has an EMR module for treatment plans and injectables, though reviewers say it is lighter than a dedicated medspa EMR. Pick Vagaro when you want a predictable platform that stops getting more expensive as the team grows.

Aesthetic Record is the only tool here built as a medspa EMR first and a booking system second. Essentials costs $15 per user a month and covers charting and SOAP notes, before-and-after photos, scheduling, POS and inventory, with 2 GB of storage, 250 SMS and 300 emails per user a month. Accelerator costs $19 per user and adds integrations and more storage; Enterprise is quoted per practice.

Every new account also pays a one-time $399 startup and onboarding fee, which buys a 90-day guided onboarding with a specialist. ChartSmart AI and e-prescribing are paid extras, not part of the base price, and reviewers report a fee to export patient data, so ask about portability in writing before signing. Choose Aesthetic Record when charting, photos and medical director oversight are the job.

Fresha is the discovery pick: the subscription is the cheapest here, at $19.95 a month for a solo provider on Independent, and the marketplace puts the practice in front of millions of beauty clients. Team costs $14.95 a month per bookable team member. Independent includes one calendar, unlimited bookings, online booking, payments, 100 free messages and 50 free marketing emails, with no long-term contract.

The marketplace is also the catch. A brand-new client who finds the practice through Fresha costs a one-time 20% commission, with a $6 minimum, and card payments run 2.29% in person and 2.79% online. Fresha has no real clinical charting, so it suits beauty-led services rather than injectables. Pick Fresha when new-client discovery matters more than charting depth.

Booksy keeps pricing simple: one plan, every feature included, at $29.99 a month plus tax for the first user and $20 a month for each additional user, with a 14-day free trial and no annual billing discount. Online booking, calendar, client management, custom forms and waivers, no-show protection, gift cards, memberships and 2,000 marketing texts a month all come in that single price.

The marketplace is the reason to buy it and the cost to watch. Boost, the optional visibility feature, takes 30% of a new client's first visit, capped at $100, and payment holds and payout delays are the most common complaint in reviews. Like Fresha, Booksy has no clinical charting, so it fits beauty-led medspas rather than injector-led ones. Choose Booksy when discovery and one simple price beat charting depth.

Jane is the calm clinic system in this list: Balance costs $59 a month for one practitioner and up to 20 appointments a month, Practice costs $79 and removes the appointment cap, and Thrive costs $99 and adds packages, memberships and rooms. Every plan includes online booking, charting, invoicing, payments and unlimited admin staff and locations, with free onboarding and data import.

The Balance cap is the thing to check first: most working practices pass 20 appointments a month quickly, so the real starting price is usually Practice at $79, plus $35 a month for each extra full-time practitioner. There is no free trial, only a guided demo, and AI Scribe notes cost $15 a month per practitioner. Pick Jane when the practice is consult-led and charting matters more than marketing.

Mangomint sells one plan with one formula: $120 a month per location plus $10 a month per user, so a solo provider pays $130 a month and a four-person team pays $160. Everything is included except three add-ons — phone, marketing and payroll — and onboarding and data transfer are free. Unlimited text and email appointment notifications come at no extra cost, and there are no contracts.

Mangomint's support is the best-rated in this list, at 4.9 out of 5 on G2 across 108 reviews, and the platform now includes HIPAA-compliant forms, charting and photos on every subscription. The trade-off is the price: it starts higher than every booking-led tool here, and phone, marketing and payroll are all paid extras. Choose Mangomint when support quality and a calm, complete system matter most.

Boulevard is the polished pick for a growing medspa: Essentials costs $159 a month, or $143 billed annually, for one location and up to five providers, with online booking, POS, 250 texts, 1,000 email blasts and 50 GB of storage. Premier costs $293 a month and Prestige $410, with a fall promotion cutting both for new customers. The scheduling is built for multi-service, multi-provider books, and payouts land next day.

The catch for medspas is that Essentials is a salon tier: clinical charting, photo markup and medical director sign-off sit on separate Aesthetics plans, priced apart from the $159 starting price. Forms cost $65 a month extra on Essentials and Premier, and there is no free trial. Buy Boulevard when the client experience is the priority and charting will be bought as its own plan.

AestheticsPro is the forms pick: Pro-Plus costs $160 a month for two users, with a third user at $85 a month, and covers more than 500 customizable EMR forms, e-prescribing, a client portal, telemedicine, AP texting and photo tools. Executive costs $285 a month and removes the user cap, while Enterprise costs $350. The platform has served the aesthetics industry for nearly two decades.

The user cap is the thing that decides the bill. A fourth provider forces Executive at $285 a month, nearly double the entry price, and some features carry extra fees beyond the published plan prices. There is no free plan and no published trial, so evaluation starts with a demo. Pick AestheticsPro when deep forms and e-prescribing matter more than a low entry price.

Zenoti is the enterprise pick and the only tool here with no published price: Zenoti OS, AI Plus and AI Workforce plans are all quoted per business, so budget on a sales conversation rather than a price list. What the quote buys is the deepest multi-location and franchise tooling in this list — booking, POS, inventory, memberships, packages, marketing, payroll and custom reporting across every site.

More than 400 integrations run through Zapier, and the platform is rated 4.5 out of 5 on G2 across 306 reviews, with support praised most and setup scored lowest. AI chatbots and messaging are paid add-ons, not part of the base price. Choose Zenoti when the business runs five or more locations and needs one system for all of them.