Best Medspa Software for 2026: 12 Options Compared by Use Case

GlossGenius is the cheapest way onto this list, and it is built for exactly the buyer most medspas start as: one provider, or a small team, selling services from a chair or a treatment room. Standard costs $28 a month, or $24 billed annually, and covers online booking, payments, client profiles with SOAP notes, automated reminders, gift cards and packages. Gold costs $56 a month for teams up to nine staff and adds more marketing credits.

The catch is clinical depth: real EMR tools, including HIPAA-compliant forms and charting, wait for the medspa Practice plan at $168 a month. Buy Standard when booking and payments are the job; buy Practice when injectables and laser treatments need proper charts. Either way, the free data transfer removes the usual switching pain.

Vagaro is the all-rounder of this list: one subscription covers booking, point of sale, memberships, packages, inventory and SOAP notes, and the price has a ceiling no per-seat rival can match. The base plan costs $30 a month for one bookable calendar, with an introductory $23.99 a month for the first six months, and each extra calendar adds $10 a month — until the seventh paid calendar, after which more staff cost nothing extra.

That cap is the reason to pick Vagaro over the cheaper headline prices here: a five-calendar medspa pays $70 a month, and a ten-calendar one still pays the capped rate. The trade-off is the add-on shelf — text marketing, intake forms and a branded app each cost extra — and every location needs its own full-price account.

Aesthetic Record is the clinical pick: a medspa EMR first and a booking tool second, built for practices where the chart matters as much as the calendar. Essentials costs $15 per user a month and covers procedure charting, SOAP notes, before-and-after photo management, scheduling, point of sale and inventory, with medical director oversight and HIPAA patient records built in. Accelerator costs $19 per user a month and adds more storage, messages and integrations.

Two costs sit outside the headline price. Every new account pays a one-time $399 startup and onboarding fee, and the AI charting add-on, ChartSmart, costs extra. Reviewers also report a fee to export patient data, so get portability in writing before you sign. For an injector-led practice, though, nothing else here charts this well at this price.

Boulevard is the client-experience pick: the booking flow, the reminders and the checkout all feel designed, and the scheduling engine handles the multi-service, multi-provider books that break simpler tools. Essentials costs $159 a month for one location and up to five providers, or $143 a month billed annually, and covers online booking, point of sale, 250 texts and 1,000 email blasts a month. Premier and Prestige add unlimited providers, more messages and the Forms add-on.

The catch for medspas is that clinical charting is not in these salon tiers: it lives in the Aesthetics bundle, which third-party reports put at about $410 a month. There is also no free trial, only a demo. Buy Boulevard when the client experience is the selling point; buy Aesthetic Record or PatientNow when the chart is.

Mangomint is the support pick: reviewers rate its US-based help team the highest in this list, and the product is built to remove the small charges that annoy owners elsewhere. The base price is $130 a month per location, plus $10 a month per user, and it includes online booking, point of sale, client records, free onboarding and data transfer — plus unlimited text and email appointment notifications, where rivals charge per message or per credit bundle.

The add-on shelf is where the bill grows: a business phone line costs $70 a month, marketing plans start at $30 a month, and payroll is $50 a month plus $8 per worker. There are no contracts, so the switching risk is low. Pick Mangomint when support quality and honest billing matter more than the lowest headline price.

Fresha is the discovery pick: the world's largest beauty and wellness marketplace, plus a booking system, for the lowest subscription on this list. Independent costs $19.95 a month for one bookable team member, and Team costs $14.95 a month per bookable team member, with unlimited bookings, online booking, payments and messaging allowances on both. Bookings from your own website, Instagram or Facebook carry no commission at all.

The real price is the marketplace fee: 20% of a new marketplace client's first booking, once, with nothing charged on repeat visits. A medspa gaining twenty new marketplace clients a month at a $120 ticket pays about $480 a month in commissions on top of the subscription. Buy Fresha for discovery; buy Vagaro or Booksy when you want the monthly bill to stay predictable.

Booksy is the simple-price pick: one plan, every feature, and a consumer marketplace with tens of millions of clients looking for beauty services. Booksy Biz costs $29.99 a month plus tax for one user, with each additional user at $20 a month, and covers online booking, calendar, client management, custom forms and waivers, no-show protection, gift cards, memberships and 2,000 marketing texts a month. There are no tiers to compare and no feature add-ons to stack.

The two costs to watch are headcount and Boost. A five-person team pays $109.99 a month, and the optional Boost program takes 30% of a new client's first visit, capped at $100, in exchange for extra marketplace visibility. The standard marketplace listing itself carries no commission. Pick Booksy when discovery matters and you want one price for everything.

Jane is the clinic pick: practice-management software built for health and wellness clinics, with scheduling, charting, invoicing and payments in one calm system rather than a salon tool with notes attached. Balance costs $59 a month for one practitioner and up to 20 appointments a month; Practice costs $79 and removes the appointment cap; Thrive costs $99 and adds waitlists, packages, memberships and self check-in. Every plan includes unlimited admin staff and locations.

The limits to watch are the Balance appointment cap and the missing free trial — evaluation starts with a guided demo, not a self-serve account. Extra practitioners cost $35 a month full-time on Practice, and insurance billing is a $20 a month add-on. Pick Jane when the practice leans clinical and wellness-led rather than retail-led.

AestheticsPro is the forms pick: a medspa EMR with more than 500 customizable forms for consent, intake, treatment notes and aftercare, plus e-prescribing, a client portal and telemedicine. Pro-Plus costs $160 a month for two users, with a third user at $85 a month more; Executive costs $285 a month with unlimited users, and Enterprise costs $350 a month. AP Photo helps staff take consistent before-and-after photos, which matters when results are the marketing.

The ceiling to plan around is the three-user cap on Pro-Plus: a four-provider practice jumps to Executive at $285 a month. Some features also carry extra fees beyond the plan price, so get the full quote in writing. Pick AestheticsPro when documentation depth and prescribing matter more than a low entry price.

PatientNow is the all-in-one pick for practices that have outgrown stitching tools together: EMR with aesthetic templates, scheduling, before-and-after photography, patient portal, memberships, marketing automation and AI booking in one HIPAA-compliant platform, built only for aesthetics since 2004. Essentials costs $410 a month all-inclusive, per the vendor's own comparison page, and the same system serves medspa and plastic surgery practices, which suits a practice that spans both.

The honest caveats are the price source and the support record. PatientNow publishes no pricing page, so the $410 figure comes from its own blog rather than a rate card, and onboarding is quoted per practice. User reviews also flag inconsistent support most often. Buy it when one system replacing four to six tools is worth $410 a month; otherwise Aesthetic Record charts for far less.

Meevo is the multi-location pick from Millennium Systems, a company that has served salons and spas since 1987, and its dedicated MeevoMD edition is built specifically for medspas rather than adapted from salon software. Every plan includes the appointment book with the Convobar AI assistant, online booking, point of sale, inventory, marketing suite, payroll reports and a dedicated client success manager, with customizable intake and consent forms as an add-on.

The price is the problem for comparison: Meevo publishes no dollar figures on its pricing page, so the only honest entry price is a custom quote, and subscriptions run on an annual contract. Implementation and onboarding packages are quoted separately. Shortlist Meevo when a group or franchise needs one system across sites; solo providers will find published prices elsewhere on this list.

Zenoti is the enterprise pick: the platform behind thousands of spas, salons and medspas in more than 50 countries, built for chains and franchises that run many locations from one system. It covers multi-location booking, point of sale, inventory, memberships and packages, marketing, payroll and custom reporting, with EMR features for clinical practices, and reviewers on G2 rate it 4.5 out of 5 across 321 reviews, praising support most.

The price is quote-only: Zenoti publishes no figures, and third-party estimates run from about $225 to more than $500 a month per location, before add-ons like AI chatbots and messaging. Setup is also the lowest-scored area on G2, so plan for a guided onboarding. Shortlist Zenoti when scale is the requirement; smaller medspas get more for less elsewhere on this list.