12 Best Online Fax Services for Small Business in 2026

Fax.Plus is the value default in this list because it does the boring thing its rivals avoid: it prints its prices. Basic costs $8.99 a month billed monthly, or $6.99 a month billed annually, and covers 200 pages, one fax number and one member, with email-to-fax and mobile apps. Premium costs $13.99 a month for 500 pages and adds toll-free numbers and porting; Business costs $27.99 for 1,000 pages and five members.

The catch is the compliance tier. A signed BAA for HIPAA use is Enterprise-only at $79.99 a month, so a clinic that buys on the $8.99 price faces a ninefold jump once it needs a BAA. The free plan is also send-only and capped at 10 pages in total. Buy Fax.Plus for transparent pricing and a genuine free test; buy Notifyre or SRFax when patient data is involved.

Notifyre splits the fax bill in two, and for the right business that split is the cheapest deal here. Receiving costs $4.90 a month on the Plus plan for 200 incoming pages with a dedicated number, and sending is pay as you go at $0.03 a page. There is no contract, wallet funds never expire, and a free BAA is included on every plan — the only service here that does that.

The trade-off is that there is no single flat price to compare. A business that sends 100 pages and receives 100 pays $4.90 plus $3.00 in sending, or $7.90 a month — the cheapest 200-page month here. But a heavy sender pays per page, so the bill grows with volume. Pick Notifyre when faxes mostly arrive and compliance matters; pick Fax.Plus when sending dominates.

FAXAGE is the technical pick: the cheapest base fee in this list, a real API, and no per-user charges anywhere. Lite costs $3.49 a month per line plus $0.05 a minute for every minute used, so a 200-page month runs about $13.49 plus a one-time $5 setup fee. Professional costs $7.95 a month and includes 300 inbound and 300 outbound minutes, and every plan includes unlimited users, unlimited online storage and a BAA on request.

The pricing model is the thing to understand before buying. FAXAGE charges by the minute, not by the page, and Lite buyers pay for every minute they use. That suits developers wiring fax into another system and offices with very light volume. Owners who want a simple app and a flat monthly price will be happier with Fax.Plus or Dropbox Fax.

CocoFax is the low-cost integrations pick: $7.99 a month billed monthly, or $4.99 a month billed annually, for the Lite plan with 60 pages, a local or toll-free number, email-to-fax and mobile apps. It connects with Google Workspace, Gmail, Google Drive, Slack and Zapier, which suits teams that already live in Google's tools. Basic costs $12.99 a month for 200 pages, Premium $19.99 for 400, and Business $29.99 for 1,200.

The Lite allowance is the trap. Sixty pages sounds like plenty until a busy month arrives: a 200-page month on Lite costs $7.99 plus 140 extra pages at $0.20 each, or $35.99 — more than Fax.Plus Basic, which includes 200 pages for $8.99. Buy CocoFax on Basic or above, or on the annual Lite price, and skip it entirely for healthcare use, since no BAA is published.

Dropbox Fax is the former HelloFax, now inside Dropbox, and it suits the business that faxes contracts rather than medical records: a signed agreement out, a countersigned one back, stored in the same Dropbox the rest of the paperwork lives in. Home Office costs $9.99 a month for 300 pages and up to five team members, with document editing and e-signatures built in. Professional costs $19.99 for 500 pages and Small Business $39.99 for 1,000.

The limits are compliance and receiving. No self-serve plan offers HIPAA compliance or a BAA, so patient data is out, and the free tier's 5 pages are a one-time allowance that cannot receive. A dedicated inbound number also costs extra on the lower tiers. Buy Dropbox Fax when contracts and Dropbox storage are the workflow; buy SRFax or WestFax when the documents are medical.

MetroFax is the high-volume value pick: Essential costs $11.95 a month billed monthly, or $9.96 a month billed annually, and covers 550 pages — more than double Fax.Plus Basic for a few dollars more. Best Value costs $14.95 a month for 1,050 pages and Professional $37.95 for 3,000, with overage at $0.03 a page on every plan and no activation or termination fees. Faxing runs by email, web and mobile apps, with online storage, tagging and search.

The weakness is compliance and testing time. The pricing page says nothing about HIPAA or a BAA, so regulated buyers should look elsewhere, and the trial lasts only three days — barely enough to run a real week of faxes through it. Buy MetroFax when page volume is the whole question and the documents are ordinary business paperwork.

MyFax keeps the pitch simple: a fax number, email-to-fax, and three plans. Home Office costs $12 a month for 100 pages, Small Business $25 for 300 pages, and Power User $45 for 600 pages. Every feature sits on every plan — the only variable is pages — and one fax number can be shared with up to five email addresses, with one fax going to 50 recipients at once.

The entry allowance is the problem. One hundred pages is the smallest here, and a 200-page month on Home Office costs $12 plus $10 in overage, or $22 — at which point Small Business at $25 is the honest price. There is no free plan and no HIPAA story. Buy MyFax when simplicity matters more than price per page; buy Fax.Plus when the same money should buy twice the pages.

SRFax is the answer to a specific, common brief: a small practice or billing service that must fax, must have a BAA, and does not fax much. Healthcare Lite costs $12.60 a month for 200 combined sent and received pages, with HIPAA and Canadian PHIPA compliance and a BAA available on request — the cheapest signed BAA in this list. Healthcare Basic costs $16.05 for 500 pages and Healthcare Basic Plus $22.95 for 800, all with $0.05 overage.

The quirks are currency and add-ons. Standard plans are priced in Canadian dollars while healthcare plans are in US dollars, and OCR on received faxes costs $1 a month extra. Porting an existing number costs $25. Buy SRFax when the BAA is the requirement and the volume is modest; buy WestFax when the office needs a BAA plus a bigger allowance.

iFax built its reputation on the phone in your pocket. The apps for iOS and Android handle scanning, sending and receiving, which suits field workers and anyone who faxes away from a desk. Basic costs $14.99 a month billed monthly, or $12.49 a month billed annually, for 200 send pages — but it sends only and has no fax number. Plus costs $24.99 a month billed annually for 500 pages with receiving, one number and a BAA; Pro costs $33.33 for 1,000 pages.

The Basic plan is the trap to see clearly: it is a sending plan, not a fax number. A business that needs to receive must budget for Plus. Email-to-fax also waits for Pro. Buy iFax when the phone is where the work happens; buy Fax.Plus when the desk is.

WestFax is the compliance-first pick: a signed BAA on every plan, including Solo at $14.99 a month for 500 pages, with HITRUST, SOC 2 Type II, PCI DSS and CJIS certifications behind it. Team 1500 costs $39.95 a month for 1,500 pages with API access, and Team 3000 costs $69.95 for 3,000 pages. Overage is $0.03 a page, and the vendor runs its own fax network with over 97% first-attempt delivery.

The trade-offs are the absence of any free test and the price for plain volume. There is no free plan and no free trial, so the first month is a paid commitment, and MetroFax sells a similar 550-page allowance for $11.95. Buy WestFax when compliance is non-negotiable and the budget stretches to $14.99; buy SRFax when the volume is small and the BAA is the only requirement.

eFax sells trust and tenure: it has been the fax number on business cards for decades, with real healthcare interoperability depth. Personal costs $18.99 a month billed monthly, or $15.83 a month billed annually, for 200 pages in the US and Canada, one user and one number, with searchable stored faxes and large file sharing. Business costs $39.99 a month for 500 pages across 51 countries and five users.

The price is the problem. Personal costs roughly triple Fax.Plus for the same 200 pages, and the signed BAA waits for Business at $39.99 — so the cheapest compliant eFax plan costs more than twice the entry price. Buy eFax when the brand name itself matters to your partners or patients; buy Fax.Plus or SRFax when the faxing matters more than the name.

RingCentral Fax closes this list for the consolidation buyer. Fax 1500 costs $22.99 a month billed monthly, or $17.99 a month billed annually, for 1,500 pages, with overage at $0.049 a page and extra fax lines at $4.99 a month each. It also arrives inside RingCentral's phone plans: the Advanced plan at $25 a user a month billed annually includes unlimited internet fax alongside calling, video and messaging.

The catch is that nobody needs 1,500 fax pages to start with, and buying a phone system to get fax is backwards if faxing is the only job. Fax-specific depth is also thinner than the specialists'. Buy RingCentral Fax when your phones already live there; buy Fax.Plus or MetroFax when they do not.