9 Best Payroll Software for Restaurants in 2026, Compared
Compare the 9 best payroll software for restaurants on price, tip handling and POS integration, with every starting price checked November 8, 2026.
Shamim Mia, Founder, SerpAstraLast verified November 8, 202613 min readWe compare pricing pages, documentation and public reviews. We never accept payment for rankings.
Key takeaways
- Toast Payroll is the best fit for restaurants already on Toast POS, at $69/month + $9 per employee as a bundle; Square Payroll undercuts the field at $35/month + $6, and Gusto and OnPay both charge $49/month + $6.
- The single most important buying factor is how the per-person fee is counted: Toast bills active employees on the first check date, while Square, Homebase and OnPay charge only for people actually paid that month.
- Every tool here charges a base fee plus a per-person fee, so a 20-person restaurant pays $155–$249 a month on the published plans — compare on that total, not the base fee.
- ADP RUN and Paychex Flex publish no price at all, so budget for them only after a written quote, and check whether tax filing, W-2s and tip tools are included or billed as extras.
On this page
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|---|---|---|
| Toast Payroll | Restaurants already running Toast POS that want hours, tips and scheduling to flow straight into payroll | $69/mo + $9/employee | No |
| Gusto | Single-state restaurants that want full-service payroll with benefits and HR in one login | $49/mo + $6/person | No |
| Square Payroll | Cafes and quick-service spots already taking payments with Square POS | $35/mo + $6/person | No |
| Homebase | Single-location restaurants that want free scheduling and payroll in one app for hourly teams | $49/mo + $6/employee | Yes (scheduling free) |
| OnPay | Restaurants in more than one state that want one flat full-service price with no tiers | $49/mo + $6/worker | No |
| SurePayroll | Small restaurants that want the lowest full-service base fee and are happy with plain tools | $29/mo + $7/employee | No |
| Rippling | Restaurant groups that want payroll, HR, IT and finance on one employee record | $8/user/mo + $40 base | No |
| ADP RUN | Restaurants with up to 49 employees that want the largest payroll provider and deep HR add-ons | Custom quote | No |
| Paychex Flex | Multi-location restaurants that want a dedicated payroll specialist and room to grow | Custom quote | No |
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Request a listingThe best payroll software for restaurants
Toast Payroll
Best for: Restaurants already running Toast POS that want hours, tips and scheduling to flow straight into payroll
Toast Payroll is the only tool in this list built for restaurants first. Hours, tips and punches flow from Toast POS into payroll automatically, so nobody retypes clock-ins at the end of the week, and tip pooling and distribution are built in rather than bolted on. Scheduling and team management share the same roster as the pay run, which is what a busy dining room actually needs.
The price needs care. The published figure is a POS + Payroll bundle for new restaurants at $69 a month plus $9 per employee, and standalone payroll is quote-only. Toast also bills active employees on the first check date, so update seasonal staff status before that date. Buy Toast Payroll when you already run Toast POS; buy Square or Homebase when you need a published price first.
What we like
- Hours, tips and punches flow from Toast POS into payroll with no retyping or CSV exports
- Tip pooling and tip distribution are built in, including the Tip Manager workflow for pooled houses
- Scheduling and team management sit in the same system, so the rota and the pay run share one roster
- The only tool here built specifically for restaurants rather than adapted from general payroll
Watch out for
- Standalone payroll is quote-only, so the price is unknown until Toast writes a proposal
- Counts active employees on the first check date, so seasonal staff cost money even in weeks they are not paid
- Lowest review score here: 3.5 out of 5 on Capterra from only 21 reviews, with value-for-money rated 2.7
Gusto
Best for: Single-state restaurants that want full-service payroll with benefits and HR in one login
Gusto is the payroll software most small restaurants end up comparing everything else against, and the reason is the breadth of what the Simple plan covers: full-service payroll with federal, state and local tax filings and payments, unlimited pay runs, contractor payments in more than 120 countries, and health insurance administration in the same login. Simple costs $49 a month plus $6 per person.
The catch is geography and headcount. A second state means Plus at $80 a month plus $12 per person, and a 25-person team pays $199 a month on Simple before any add-on. Time tracking and priority support cost extra. Buy Gusto when you want one login for payroll, benefits and HR and your team sits in one state; buy OnPay when multi-state payroll matters from day one.
What we like
- Full-service payroll with federal, state and local tax filings and payments on every plan
- Unlimited pay runs and contractor payments in more than 120 countries included on Simple
- Health insurance administration and 401(k) options without leaving the payroll login
- Largest review volume among the general payroll tools here: 4.6 out of 5 on G2 from 12,442 reviews
Watch out for
- Simple covers payroll in one state only — a second location across a state line means Plus at $80/month plus $12 per person
- Per-person fees add up fast: a 25-person team pays $199/month on Simple before any add-on
- Time tracking and priority support are paid add-ons on Simple, not included
Square Payroll
Best for: Cafes and quick-service spots already taking payments with Square POS
Square Payroll is the cheapest way into full-service payroll here, and it fits cafes and quick-service spots that already run Square POS. Timecards import from the register and the Square Team App, overtime is calculated automatically, and the price is $35 a month plus $6 per person paid. Contractor-only payroll costs $6 per person with no base fee at all.
The limits are scope, not price. There are no built-in HR tools, no PTO tracking and no benefits administration, and accounting sync runs to QuickBooks Online only. Seasonal restaurants get free inactivity in the off months, which no other tool here offers. Pick Square when you already take payments with Square; pick Gusto when you need benefits and HR in the same login.
What we like
- Cheapest full-service base fee here at $35/month plus $6 per person paid
- Timecards import straight from Square POS and the Square Team App, with overtime calculated
- Contractor-only payroll is $6 per person with no monthly base fee at all
- Free seasonal inactivity, so a seasonal business pays nothing in the off months
Watch out for
- No built-in HR tools — no PTO tracking, onboarding workflows or benefits administration on the base plan
- Only integrates with QuickBooks Online for accounting; no Xero or other ledger sync
- Smallest review base here: 4.2 out of 5 on G2 from only 31 reviews
Homebase
Best for: Single-location restaurants that want free scheduling and payroll in one app for hourly teams
Homebase is built scheduling-first for hourly teams, which is exactly how a restaurant runs. Scheduling, time tracking and team messaging are free on the Basic plan for one location with up to 10 employees, and payroll is a $49-a-month add-on plus $6 per employee paid. Hours flow from the timesheet into the pay run, so nobody retypes clock-ins.
The extras to price in are Tip Manager at $25 a month per location and the per-location billing, which doubles the scheduling cost when a second restaurant opens. Payroll itself includes unlimited runs, multi-state filing, W-2s and 1099s. Pick Homebase when the rota is the daily headache; pick OnPay when you only need payroll and nothing else.
What we like
- Scheduling, time tracking and team messaging are free on the Basic plan for one location with up to 10 employees
- Payroll pulls hours straight from timesheets, so no one retypes clock-ins at the end of the week
- Tip Manager distributes tips by hours worked or role, and earned wage access is included
- Unlimited payroll runs with multi-state tax filing, W-2s and 1099s included
Watch out for
- Payroll is an add-on, so the free Basic plan alone does not run payroll — add $49/month plus $6 per employee
- Tip Manager costs an extra $25/month per location on top of payroll
- Pricing is per location, so a second restaurant doubles the scheduling bill
OnPay
Best for: Restaurants in more than one state that want one flat full-service price with no tiers
OnPay keeps payroll simple in a way restaurant owners notice: one plan, one price, no tiers to compare. Payroll Essentials costs $49 a month plus $6 per worker, and it covers unlimited pay runs, multi-state payroll, all federal, state and local tax filings, and year-end W-2s and 1099s at no extra charge. The first month is free.
The trade-off is the lack of a cheap tier: a tiny team pays the same $49 base as a 20-person dining room, and time tracking and PTO need paid add-ons. There is no POS integration, so hours come in from your own time clock. Pick OnPay when you run restaurants in more than one state and want the price settled before the sales call.
What we like
- One plan at $49/month plus $6 per worker — no tiers, no upgrade decisions
- Multi-state payroll, year-end W-2s and 1099s included at no extra charge
- Highest rating here: 4.8 out of 5 on G2 from 424 reviews, with reviewers praising support and setup
- Free data migration and setup help, with no implementation fee listed
Watch out for
- No cheaper tier: a one-person business pays the same $49 base as a 20-person team
- PTO tracking and advanced onboarding need the HR add-on at $15/month plus $2 per worker
- No built-in time tracking on the base plan — the Time Tracking add-on is $15/month plus $4 per worker
SurePayroll
Best for: Small restaurants that want the lowest full-service base fee and are happy with plain tools
SurePayroll is the plain, cheap option in this list, and it is owned by Paychex, which is why small restaurants trust it with the tax work. Full Service costs $29 a month plus $7 per employee, with unlimited pay runs, free 2-day direct deposit and all payroll taxes calculated, filed and deposited. A No Tax Filing plan costs $20 plus $4 for owners who file themselves.
The extras sit at year-end: W-2s and 1099s cost $50 plus $5 per form, and multi-state payroll adds $9.99 a month. There is no built-in time tracking and no tip pooling tool, so hours and tips come from your POS or schedule. Pick SurePayroll when the lowest full-service base fee matters most and your setup is straightforward.
What we like
- Lowest full-service base fee here: Full Service is $29/month plus $7 per employee
- A cheaper No Tax Filing plan at $20/month plus $4 per employee suits owners who file taxes themselves
- Backed by Paychex, with unlimited payroll runs and free 2-day direct deposit
- Flat $9.99/month multi-state add-on regardless of how many states you pay in
Watch out for
- Year-end W-2s and 1099s cost extra: $50 plus $5 per form, every year
- Multi-state payroll adds $9.99/month on top of the plan price
- Support wait times are the most common complaint in reviews
Rippling
Best for: Restaurant groups that want payroll, HR, IT and finance on one employee record
Rippling is the all-in-one pick for restaurant groups that have outgrown a payroll-only tool. One employee record drives payroll, HR, IT and finance, so a new hire's laptop, apps and pay are set up together, and more than 650 integrations connect it to the rest of the stack. The platform starts at $8 per user per month plus a $40 monthly base fee.
Read the price as a floor, not a budget. US payroll adds $8 per employee per month on annual billing, and benefits, time tracking and other modules are quoted separately, so a real deployment costs several times the headline figure. Implementation takes about a month. Buy Rippling when you run several locations and want one system; buy Square or SurePayroll when one restaurant needs payroll only.
What we like
- One employee record drives payroll, HR, IT and finance, so a new hire's laptop, apps and pay are set up together
- US payroll from $8 per employee per month on annual billing, with automatic tax filing
- More than 650 integrations, the widest in this list
- High rating at scale: 4.7 out of 5 on G2 from 15,107 reviews
Watch out for
- Almost everything beyond the platform is a separate quoted module, so the $8 starting price is a floor, not a budget
- US payroll adds $8 per employee per month on annual billing ($10 billed monthly) on top of the platform fee
- Implementation takes about a month on average, and setup is largely on the buyer
ADP RUN
Best for: Restaurants with up to 49 employees that want the largest payroll provider and deep HR add-ons
RUN Powered by ADP is the payroll platform for restaurants with up to 49 employees that want the biggest provider behind them. Four packages run from payroll-only to payroll plus HR, with tax filing, direct deposit and employee self-service on the entry package, and payroll previews show the full cost of a run before it is submitted. It scores 4.7 out of 5 on G2 from 6,708 reviews.
The price is the problem: ADP publishes no figure for any RUN package, so every comparison starts with a sales call. ADP also bills per pay run, which punishes the weekly payroll most restaurants run, and year-two increases are a common complaint. Get the quote in writing, with renewal terms, before you commit — and compare it against OnPay's published $49 plus $6.
What we like
- The largest payroll provider in the US, with four RUN packages from payroll-only to payroll plus HR
- Payroll previews and liability reports let you check the full cost before submitting a run
- Mobile app for running payroll and approving time on the go
- New-hire reporting, garnishment processing and state unemployment insurance management on higher tiers
Watch out for
- No published price anywhere — budgeting means a sales call and a written quote
- ADP bills per pay run, so weekly payroll costs more than monthly payroll at the same headcount
- Year-two price increases are common, so get the renewal terms in writing
Paychex Flex
Best for: Multi-location restaurants that want a dedicated payroll specialist and room to grow
Paychex Flex is the established-provider pick for restaurant groups that expect to grow. It has served payroll for more than 50 years, covers over 745,000 clients, and the Select plan and above come with a dedicated payroll specialist rather than a rotating support queue. The Paychex Promise lets you delay the payroll debit by up to 7 days, free for the first 3 months.
Like ADP, Paychex publishes no price on its current package page — every plan says request pricing — so the real cost only appears after a sales call, and it moves with headcount, states and add-ons. Reviewers also report frequent changes in their assigned contact. Ask for an itemized written quote, then compare it against the published prices in this list before signing.
What we like
- More than 50 years in payroll and over 745,000 clients, the largest provider here
- A dedicated payroll specialist on the Select plan and above, instead of a rotating support queue
- Paychex Promise lets you delay the payroll debit up to 7 days, free for the first 3 months
- Scales from a single employee to a mid-size team without switching platforms
Watch out for
- No published price on the current package page — every plan says request pricing
- Everything above the entry tier is a custom quote, so the real price only appears after a sales call
- Reviewers report frequent changes in assigned contacts and uneven follow-through
The best payroll software for restaurants has to handle what general payroll tools do not: tipped wages, tip pooling, split shifts, weekly pay runs and staff who come and go with the season. We ranked the nine tools below by fit for the most common buyer — an independent restaurant or small group paying 10 to 30 hourly staff — and every price was checked on the vendor's own pricing page on November 8, 2026.
How to choose the best payroll software for restaurants
- Check tip handling first. Tips are the restaurant-specific test: look for tip pooling, tip credits and per-employee tip reporting, not just a tips field. Toast Payroll and Homebase build tip distribution in; the general tools handle reported tips but leave pooling rules to you.
- Ask how the per-person fee is counted. Toast bills active employees on the first check date, so seasonal staff cost money even in weeks they are not paid. Square, Homebase and OnPay charge only for people actually paid that month — a real difference for a seasonal dining room.
- Match the tool to your POS and rota. Hours should flow from the register or the schedule into payroll with no retyping. Toast pairs with Toast POS, Square with Square POS, and Homebase with its own scheduling; Gusto and OnPay take hours from any time clock.
- Count states and locations. A second restaurant across a state line pushes Gusto Simple into Plus at $80 a month, while OnPay includes multi-state payroll in its single plan and SurePayroll charges a flat $9.99 a month for it.
- Check what tax filing really includes. Full Service should mean the vendor calculates, files and deposits payroll taxes; SurePayroll's cheaper plan does not file them, and its year-end W-2s cost $50 plus $5 per form.
Payroll is one system in the stack, not the whole stack. If the restaurant also needs to be found online, our local SEO service covers Google Maps and local search for restaurants. And before you publish new pages for the menu or catering services you sell, run your titles through the free SERP snippet preview tool — it shows exactly how the title and description will look in Google.
Whatever you shortlist, try it with real data before you pay. Run one genuine pay cycle — your staff, your tips, your schedule — and check two things: that hours and tips land on the payslip without manual fixing, and that the tax filings match what your accountant expects. Every tool here offers a free plan, a free month or a demo, so there is no reason to buy before a real pay run has been through it.
Payroll software for restaurants pricing: what you will actually pay
Take a 20-person restaurant paying weekly. On list prices, the monthly subscription costs $155 on Square Payroll ($35 base plus $6 for each of 20 people), $169 on Gusto Simple, OnPay, Homebase payroll and SurePayroll Full Service ($49 plus $120, and $29 plus $140 for SurePayroll), $249 on the Toast POS + Payroll bundle ($69 plus $180), and $360 on Rippling ($40 base plus $160 platform plus $160 payroll). ADP RUN and Paychex Flex publish no price, so their cost is unknown until you request a quote.
Over a year, that is $1,860 on Square Payroll, $2,028 on each of the four $169 tools, $2,988 on the Toast bundle and $4,320 on Rippling — a $2,460 gap between the cheapest and dearest published plans for the same 20 people and the same weekly pay run. Four tools landing on exactly $169 is not a coincidence: $49 plus $6 a head is the standard small-business payroll shape, and SurePayroll's lower base fee is cancelled out by its higher $7 per-person charge.
Three costs sit outside every number above. First, tip tools: Homebase Tip Manager costs $25 a month per location on top of payroll. Second, year-end forms: SurePayroll charges $50 plus $5 per W-2 or 1099, and Toast charges $5 per printed W-2 and $250 per amendment request. Third, the pay frequency itself: ADP bills per pay run, so weekly payroll costs more than monthly payroll at the same headcount, and that surcharge never shows in a headline price. If the restaurant also needs to be found by nearby diners, see our guide to local SEO for restaurants.
Annual billing does not help much here, because most payroll tools bill monthly with no annual discount — the per-person fee is the same either way. The real saving is in the per-person count: a tool that charges only for people actually paid, like Square or OnPay, beats one that bills active employees on the first check date, like Toast, in any month with seasonal staff on the books but off the rota. Count heads the way the vendor counts them before you compare base fees.
Know the difference: payroll software vs a payroll service
The confusion in this category is between a tool and a service. Payroll software is a system you run yourself: you enter hours, approve the run and the software files the taxes. A payroll service — a bureau, an accountant or a PEO — runs payroll for you, and it typically costs several times a software subscription. ADP RUN and Paychex Flex sit closest to the service end of this list: both sell through sales calls, both price by quote, and both bundle human help that the self-serve tools do not.
There is a second, quieter confusion: a POS that does payroll is not the same as payroll software. Toast Payroll and Square Payroll both start from the register, which is a strength for hours and tips, but it ties payroll to one POS vendor. If you leave Toast or Square, you lose the payroll tool too. Gusto, OnPay and SurePayroll are POS-neutral, so the payroll survives a change of register.
A third distinction worth knowing is tax filing versus tax calculation. Every tool here calculates the tax, but only the full-service plans file and deposit it. SurePayroll's No Tax Filing plan at $20 a month plus $4 per employee calculates everything and leaves the filing to you, which is fine for an owner with an accountant and a trap for one without. Check which side of that line your plan sits on before you buy.
Quick comparison: tool type by need
| Buyer | Best pick | Why |
|---|---|---|
| Restaurant already on Toast POS | Toast Payroll | Hours and tips flow from the register; bundle is $69/month + $9/employee |
| Most single-state restaurants | Gusto | Full-service payroll, benefits and HR from $49/month + $6/person |
| Cafe or quick-service on Square | Square Payroll | Cheapest base fee at $35/month + $6, with free seasonal inactivity |
| Hourly team that lives on the rota | Homebase | Free scheduling plus payroll at $49/month + $6/employee |
| Multi-state restaurant group | OnPay | One flat plan, multi-state included, $49/month + $6/worker |
| Small restaurant on a tight budget | SurePayroll | Full Service is $29/month + $7/employee, the lowest base fee here |
Mistakes to avoid
- Budgeting on the base fee alone. The base fee is the smallest part of the bill: a 20-person team pays $120–$180 a month in per-person fees on top of it. Compare tools on the total for your headcount, not the headline number.
- Paying for staff who are not working. Toast bills active employees on the first check date, so seasonal workers cost money in weeks they are not paid. Update their status before that date, or pick a tool that charges only for people paid.
- Buying on the bundle price, then finding payroll is quote-only. Toast's $69 plus $9 figure is a new-restaurant POS bundle. Standalone Toast Payroll has no published price, so get the proposal in writing before you budget.
- Assuming tax filing is included. SurePayroll's cheaper plan does not file taxes, and its year-end forms cost extra. Check the filing line on every plan, not just the price line.
- Forgetting the second location. Homebase prices scheduling per location, so a second restaurant doubles that bill, and Gusto Simple covers one state only. Price the second site before you commit to a tool for the first.
How we chose
We checked each vendor's own pricing page on November 8, 2026 and recorded the starting price exactly as shown, including the per-person fee that decides the real bill, and we ranked the tools by fit for the most common buyer — an independent restaurant or small group paying hourly, tipped staff — not by brand size. Two prices need a note: Toast's published figure is the POS + Payroll bundle for new restaurants, since standalone Toast Payroll is quote-only, and Square's per-person fee is $6, not the $5 shown in older roundups. Paychex Flex is listed as custom quote because its current package page shows request pricing on every plan; the $39 entry price in older guides is no longer on that page. Ratings come from fresh crawls of the G2 review pages, except Toast Payroll, which has no G2 payroll listing — its 3.5 out of 5 comes from Capterra, from only 21 reviews. No vendor paid for a place in this list, and none of the links here are affiliate links.
What to do next
Start with the free plan, free month or demo of your top pick and run one real pay cycle through it — your staff, your tips, your schedule — before you pay for a year. Check that hours and tips land on the payslip without manual fixing and that the tax filings match what your accountant expects. If payroll is sorted but new diners are not finding you, our monthly SEO service handles the visibility side — or compare providers in our guide to payroll software for small business. Once your tools are in place, find out what's holding your rankings back.
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Get a free audit→Sources we checked (18)
- Toast Payroll pricing — pos.toasttab.com/pricing (checked November 8, 2026)
- Gusto pricing — gusto.com/pricing (checked November 8, 2026)
- Square Payroll pricing — squareup.com/us/en/payroll/pricing (checked November 8, 2026)
- Homebase pricing — joinhomebase.com/pricing (checked November 8, 2026)
- OnPay pricing — onpay.com/pricing (checked November 8, 2026)
- SurePayroll pricing — surepayroll.com/pricing (checked November 8, 2026)
- Rippling pricing — rippling.com/pricing (checked November 8, 2026)
- ADP RUN pricing — adp.com/small-business/payroll (checked November 8, 2026)
- Paychex Flex pricing — paychex.com/payroll/paychex-flex-essentials (checked November 8, 2026)
- Toast Payroll reviews — capterra.co.uk/software/155642/estratex (checked November 8, 2026)
- Gusto reviews — g2.com/products/gusto/reviews (checked November 8, 2026)
- Square Payroll reviews — g2.com/products/square-payroll/reviews (checked November 8, 2026)
- Homebase reviews — g2.com/products/homebase/reviews (checked November 8, 2026)
- OnPay reviews — g2.com/products/onpay/reviews (checked November 8, 2026)
- SurePayroll reviews — g2.com/products/surepayroll/reviews (checked November 8, 2026)
- Rippling reviews — g2.com/products/rippling/reviews (checked November 8, 2026)
- RUN Powered by ADP reviews — g2.com/products/run-powered-by-adp/reviews (checked November 8, 2026)
- Paychex reviews — g2.com/products/paychex/reviews (checked November 8, 2026)
Shamim
Founder of SerpAstra
A full-stack SEO and digital marketer who spends most days on Local SEO for dental practices, AI search visibility and lead generation.
Frequently asked questions
What is the best payroll software for restaurants?
Toast Payroll is the best fit for restaurants already on Toast POS, since hours and tips flow straight into payroll. For restaurants on any other POS, Gusto at $49/month + $6 per person is the best all-round pick, and Square Payroll at $35/month + $6 suits cafes already using Square.
How much does payroll software for a restaurant cost?
A 20-person restaurant pays $155–$249 a month on the published plans here: Square Payroll is $155, Gusto, OnPay, Homebase and SurePayroll are all $169, and the Toast bundle is $249. ADP RUN and Paychex Flex are quote-only, so their cost is unknown until you ask.
Does Toast Payroll work without Toast POS?
No, not in any practical sense. Toast Payroll is built around Toast POS, and its hours, tips and punches come from the register. A restaurant on another POS would need to switch to Toast to use it, which is why Square, Homebase and Gusto are the better picks for everyone else.
How do tips work in restaurant payroll software?
Good restaurant payroll tools track tips per employee, handle tip pooling and tip credits, and report tips for tax withholding. Toast Payroll and Homebase both include tip distribution, while Gusto, OnPay and Square handle reported tips through their payroll runs but leave pooling rules to the restaurant.
Is there free payroll software for restaurants?
No full-service payroll here is free. Homebase scheduling is free on the Basic plan, but its payroll add-on costs $49/month + $6 per employee. Square Payroll charges nothing in seasonal off months, and OnPay gives the first month free, but every tool here charges a monthly fee once payroll runs.
Can I switch payroll software mid-year?
Yes, but plan the move for a quarter-end or year-end. Export employee records, pay history, tax filings and year-to-date totals from the old tool, then import them and run one parallel pay cycle before going live. Switching mid-quarter means reconciling two systems through the next tax filing.
Do I need HR tools too, or just payroll?
Payroll alone covers most single-location restaurants. Add HR tools when hiring, onboarding and compliance take real time each week — Gusto Plus, ADP RUN Complete and Rippling all bundle them. If the team is under 20 and turnover is manageable, payroll plus a scheduling tool is usually enough.
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