10 Best Ad Agency Software (2026): Who to Hire and What It Costs

Workamajig is the only tool in this list built solely for creative and ad agencies, and it shows in the details: unlimited client portals and invoicing that understands agency billing. The Team plan starts at $49 per user per month for a team of 10, dropping to $47 at 25 seats and $45 at 50. A 10-person shop pays about $490 a month.

The trade-off is the learning curve and the lack of a trial: no free plan, no free trial, only a demo, and the lowest G2 score in this list at 3.9 out of 5, with reviewers mentioning a dated interface and a long setup. If your agency wants one system that speaks agency language, start with the demo; if you want the cheapest way in, Productive costs a fifth as much per seat.

Scoro is the strongest quote-to-cash system in this list. A quote becomes a project, time tracked against the project becomes an invoice, and retainers and utilization sit in the same view — so the agency sees whether a client is profitable while the work is still live, not at month end. The Core plan starts at €15 per user per month with a 5-user minimum, and annual billing cuts 13 to 17 percent.

The catch for US buyers is the currency: Scoro is priced in euros, so the dollar cost moves with the exchange rate and the smallest bill is about €75 a month. The deepest forecasting features also sit on higher tiers. Pick Scoro when quoting, delivery and billing in one tool matters more than a dollar price tag.

Productive is the value pick for agencies that care about margin. The Essential plan puts budgets, cost rates and resource planning next to each other from $10 per user per month billed monthly, or $9 billed annually — the lowest starting price among the agency-built tools here. The AI Assistant is included on Essential, and client access is free, so adding clients does not add seats.

Two honest caveats. The vendor's own pricing page shows conflicting per-user figures, and the $9 annual rate comes from the per-10-user totals rather than the headline — we verified it against the vendor's blog and G2's vendor-supplied pricing. Revenue forecasting and the scenario builder also sit on the most expensive tier. For a small agency watching every dollar of margin, Productive is still the cheapest serious option.

Teamwork is the most complete professional services automation platform at this price. Projects, time, resources, budgets and profitability reports live in one place, the AI Project Wizard turns a plain-language brief into a live project, and TeamworkAI is included in every paid plan. Basics starts at $9.99 per user per month billed annually, and the free plan covers up to 5 users.

The limitation is tiering: the Resource Scheduler and revenue insights that make Teamwork special sit on the Optimize plan, not Basics, so price the plan that has the features you actually want. The depth can also feel like a lot on day one. For a growing agency that wants client work and profitability in one system, Teamwork is the safest shortlist pick.

monday.com is the easiest tool in this list to adopt. Boards assemble from 200-plus templates and 15-plus views, AI credits are included on every paid plan starting with 1,000 a month on Basic, and the free plan covers up to 2 seats. Basic costs $9 per seat per month billed annually, or $12 billed monthly, and the 4.7 out of 5 G2 rating is the highest here.

The catch is that monday is a work-management platform, not an agency platform. Time tracking only starts on the Pro plan at $19 per seat per month, and there is no native invoicing or profitability reporting — agencies pair it with a separate billing tool. Seats are also sold in buckets of five above three. Choose monday when flexibility and fast adoption matter more than built-in billing.

Asana is the most polished work-management platform in this list. Starter costs $10.99 per user per month billed annually and includes AI Studio Basic with 50,000 AI credits a month, while list, board, timeline and calendar views switch planning styles without re-entering work. Agencies can create branded client portals and manage clients in one place, and the free Personal plan covers up to 2 users.

The limits sit one tier up: resource management, Portfolios and Goals need the Advanced plan at $24.99 per user per month, and there is no native invoicing or time-based billing. G2 reviewers also note that notifications and subtasks can get overwhelming as teams grow. Pick Asana when your team wants a beautiful, flexible workspace and already bills elsewhere.

Wrike suits larger teams that run formal portfolios. The Team plan costs $10 per user per month billed annually and includes Gantt charts, custom fields, AI Essentials and shareable dashboards, while proofing and approval workflows fit creative teams reviewing ad work. A free plan exists, and the 4.2 out of 5 G2 rating rests on more than 4,500 reviews.

Three limits to know before you buy. There is no monthly billing option published for Team — annual only. Time tracking and resource planning only start on the Business plan at $25 per user per month, and workflow automations are limited to Business and above. Wrike is the right pick for structured, cross-department portfolios, not for a small team that wants everything on the entry plan.

AgencyAnalytics is the best client-reporting tool in this list, and its pricing is the simplest: one Core plan at $25 per client per month billed monthly, or $20 billed annually, with white-label dashboards and reports included — no higher tier to unlock them. More than 80 integrations pull Google Ads, GA4, social and SEO data into one client-ready report, and Ask AI is included in Core.

The trade-off is scope: this is a reporting tool, not a project manager, so agencies still need a separate tool for tasks and time. There is also no free plan, only a 14-day trial, and per-client pricing adds up — 20 clients cost $500 a month billed monthly. Buy AgencyAnalytics when client reporting is the job, and pair it with a project tool for delivery.

Function Point is a boutique agency specialist: projects, estimates, time tracking, invoicing and resourcing in one system built for firms of 5 to 9 people. The Boutique plan starts at $50 per user per month, with volume discounts at larger sizes, and the billing and rate-management features are genuinely strong for a firm that lives on time and materials.

Two honest caveats. There is no free plan and no free trial — demo only — and the vendor publishes no standalone pricing page, so the $50 figure comes from the vendor's own blog rather than a price list. It also has the smallest G2 footprint among the agency-built tools here, at 193 reviews and 3.8 out of 5. It fits a boutique that wants an agency-native system and can live without a trial.

Deltek WorkBook is the enterprise option in this list: project accounting, time and expenses, resource planning and financials built for professional services firms that bill on time and materials. It is backed by Deltek, a long-established vendor in project-based business software, and the rate management at its core suits agencies with complex billing.

The price is the problem. Deltek publishes no starting price, so the $27 per user per month figure is third-party sourced from Software Advice and ITQlick, and it may not reflect what Deltek actually quotes. There is no free plan and no free trial, only a demo, and the 3.7 out of 5 G2 rating is the lowest here. Shortlist it only if your agency needs enterprise-grade project accounting.