10 Best Physical Therapy EMR Software in 2026, Compared
Compare the 10 best physical therapy EMR software tools for US clinics on price, billing and AI notes, with every price checked November 8, 2026.
Shamim Mia, Founder, SerpAstraLast verified November 8, 202615 min readWe compare pricing pages, documentation and public reviews. We never accept payment for rankings.
Key takeaways
- WebPT is the market standard but publishes no prices; Prompt Health leads on reviews at 4.8/5 on G2 and is also quote-only; SPRY is the cheapest PT-specific option with a published price, at $79 per provider a month.
- Four of the ten tools publish no starting price at all, so a written, itemized quote is the only way to compare them — third-party estimates swing too wide to budget on.
- The single most important buying factor is the pricing unit: per provider, per clinic, per visit or a share of collections decides what you actually pay far more than the headline rate.
- The only free plans are HelloNote's two-patient tier and Carepatron's $0 plan — both are generalist tools, not PT-specific, so insurance-heavy clinics will outgrow them.
On this page
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|---|---|---|
| WebPT | Established outpatient PT practices that want the market-standard system with deep therapy billing | Custom quote | No (demo only) |
| Prompt Health | Mid-size and growing PT practices that want billing and revenue-cycle depth inside the EMR | Custom quote | No (demo only) |
| SPRY | PT, OT and SLP practices that want published pricing and AI documentation without a sales process | $79/mo | No (30-day trial) |
| Jane | Multi-discipline clinics adding practitioners cheaply, including physio, chiro and massage | $59/mo | No (demo only) |
| Heno | Small PT, OT and speech clinics that want one system for EMR, billing and patient messaging | $99/mo | No (demo only) |
| Clinicient | Mid-market outpatient rehab groups that want billing automation and payer rules built in | Custom quote | No (demo only) |
| StrataPT | Outpatient PT clinics that would rather pay a share of collections than a per-user fee | Custom quote | No (demo only) |
| HelloNote | Solo practitioners and small clinics that want published pricing and AI notes on a budget | $49.99/mo | Yes (free tier) |
| SimplePractice | Solo and small-group therapists who want one clean system for notes, billing and telehealth | $49/mo | No (30-day trial) |
| Carepatron | Cash-pay solo practices and startups that want a free EHR with AI notes included | Free; Plus $39/mo | Yes (free) |
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Request a listingThe best physical therapy EMR software
WebPT
Best for: Established outpatient PT practices that want the market-standard system with deep therapy billing
WebPT is the default choice in outpatient rehab for a simple reason: scale. It runs the biggest PT-specific installed base, serving more than 15,500 outpatient rehab clinics, which means new hires often arrive already trained and third-party tools tend to integrate with it first. Documentation is built around therapy rules rather than adapted from a general medical chart, with 8-minute rule calculations, therapy cap tracking and ICD-10 code pickers.
WebPT publishes no dollar figures — its public pricing page lists Starter, Enhanced and top-tier plans with no prices — so you cannot compare it against a budget without sitting through demos and quotes, and billing, telehealth and patient engagement are priced separately. Buy WebPT when you want the system most PT clinics and most new hires already know; buy SPRY or HelloNote when you want a price today.
What we like
- The largest PT-specific installed base — new hires often arrive already trained on it
- Documentation built around therapy rules: 8-minute rule calculations, therapy cap tracking and ICD-10 pickers
- Scheduling, digital intake, reminders and payments in the same system as the chart
- Unlimited support and faxing included in the subscription
Watch out for
- No published prices — every package needs a demo and a written quote
- Add-ons stack up: billing, telehealth and patient engagement are priced separately
- Renewal pricing deserves scrutiny — reviewers report increases at renewal
Prompt Health
Best for: Mid-size and growing PT practices that want billing and revenue-cycle depth inside the EMR
Prompt Health built its reputation on the money side of the practice. A built-in clearinghouse, denial analytics and collection reporting sit inside the same system as scheduling and documentation, which gives billing staff live visibility into claim status and payer mix without a separate revenue-cycle product. It carries the highest G2 score in this list, 4.8 out of 5 across 150 reviews, and its AI documentation drafts session notes for review.
The trade-off is a closed commercial process. Prompt publishes nothing on price: its own team has confirmed volume-tiered rates of $75 to $289 per provider a month, but those figures are reported, not a published rate card, and Prompt Plus and the AI scribe cost extra. Get Prompt's quote in writing, with each provider's tier named.
What we like
- Highest G2 score in this list at 4.8/5 across 150 reviews
- Built-in clearinghouse with denial analytics and collection reporting inside the EMR
- Volume-tiered pricing means low-volume and PRN providers cost less than full-time ones
- AI documentation tools draft notes from the session for therapists to review
Watch out for
- No published prices — the quote depends on visit volume, modules and locations
- Prompt Plus and the AI scribe are paid add-ons on top of the base rate
- G2 data puts average implementation at about two months, longer than the simpler tools here
SPRY
Best for: PT, OT and SLP practices that want published pricing and AI documentation without a sales process
SPRY is the AI-native option here, built from the ground up for outpatient PT, OT and SLP. Essentials starts at $79 per provider a month and includes the AI scribe that drafts structured SOAP notes from the session, real-time eligibility checks, digital intake, a kiosk app and a patient portal, with free data migration and onboarding. It is rated 4.6 out of 5 on G2 across 98 reviews.
The price to watch is the volume basis. SPRY prices by visits per full-time provider, with pro-rata pricing for part-timers, so $79 is the floor rather than a flat rate, and the optional managed billing service costs 4 to 6 percent of collections. Reviewers also note billing workflows need close attention. Pick SPRY when you want AI documentation and a published price without a sales process.
What we like
- Published pricing from $79 per provider a month — the only PT-specific EMR here with a public rate
- AI scribe drafts structured SOAP notes from the session and is included in the base plan
- Free data migration and onboarding on every plan
- ONC-certified platform with built-in billing, prior authorization and analytics
Watch out for
- Visit-volume pricing means the $79 figure is a floor — heavy caseloads pay more
- Reviewers report billing workflows and claim follow-up needing close attention
- Onboarding averages about two months, per G2 data
Jane
Best for: Multi-discipline clinics adding practitioners cheaply, including physio, chiro and massage
Jane is practice management software for multi-discipline clinics, with the simplest growth pricing in this list. Balance costs $59 a month for one practitioner and up to 20 appointments a month, Practice costs $79 with unlimited appointments, and Thrive costs $99 — and each extra full-time practitioner costs just $35 a month on Practice, against $74 on SimplePractice. Phone, chat and email support and free onboarding come on every plan.
The catches are the caps and the billing gap. Balance's 20-appointment ceiling suits a part-time solo caseload and little else, so most clinics land on Practice at $79, and US insurance billing is a $20 monthly add-on plus a separately billed Claim.MD account. Jane is not PT-specific, so there is no 8-minute rule or therapy-cap tooling. Choose Jane when the clinic mixes physio with chiro or massage.
What we like
- Cheapest per-practitioner growth here: $35 a month for an extra full-time practitioner on Practice
- Phone, chat and email support plus free onboarding and data import on every plan
- Unlimited free admin staff on all plans
- No annual billing and no contract — the monthly price is the price
Watch out for
- Balance caps at 20 appointments a month — most active clinics need Practice at $79
- US insurance billing is a $20 add-on plus a separate Claim.MD account
- Balance rose from $54 to $59 during 2026, and no plan offers an annual-billing discount
Heno
Best for: Small PT, OT and speech clinics that want one system for EMR, billing and patient messaging
Heno is a cloud-based EMR for physical, occupational and speech therapy clinics, and its pricing unit is the clinic, not the provider. Start-Up costs $99 a month per clinic, Growth costs $149 per provider a month, Established costs $225 and Unlimited costs $299, with a managed revenue-cycle option at a custom price. Documentation, scheduling, billing, a patient portal and messaging all sit in one platform.
The honest problem is the review record. Heno scores 2.3 out of 5 on G2 across just 4 reviews, with reviewers describing a complicated setup that took about two months, and the $99 figure is the vendor-provided price listed on G2 rather than a figure read on Heno's own pricing page. Plans also require a one-year contract. Shortlist Heno for the per-clinic price, but demo it hard before signing.
What we like
- Start-Up is priced per clinic at $99 a month, so adding providers does not raise the base fee
- EMR, billing, scheduling and patient messaging in one platform
- Tiered plans up to Unlimited at $299 per provider a month for larger groups
Watch out for
- G2 score is 2.3/5 across just 4 reviews, with reviewers reporting a difficult setup
- The $99 Start-Up price is vendor-provided via G2, not read on Heno's own pricing page — confirm it before buying
- Plans require a 1-year contract, and texting and faxing cost extra on lower tiers
Clinicient
Best for: Mid-market outpatient rehab groups that want billing automation and payer rules built in
Clinicient's Insight platform is built for mid-market outpatient rehab groups, and its pitch is payer intelligence: eligibility checks, denial follow-up and charge capture run inside the same system as documentation, so claims match the notes they came from. Templates are customizable per discipline, and the platform covers scheduling, outcomes and reporting alongside billing. It scores 4.0 out of 5 on G2 across 104 reviews.
Pricing is the opposite of transparent. Insight is billed per visit with a monthly minimum, and total cost is calculated as a percentage of collections, so the number only exists after a sales conversation — and third-party estimates of $50 a month per feature are not a quote. G2 data also puts average implementation at about five months. Get the collections percentage and the monthly minimum in writing before comparing it with anything else.
What we like
- Billing is built around therapy payer rules, with eligibility checks and denial follow-up inside the EMR
- Charge capture flows straight from documentation, so claims match notes
- Customizable note templates per discipline and per clinic
Watch out for
- No published prices — total cost is a percentage of collections with a monthly minimum, quoted per clinic
- G2 reviewers report glitches and slowdowns, particularly around updates
- Implementation averages about five months, per G2 data
StrataPT
Best for: Outpatient PT clinics that would rather pay a share of collections than a per-user fee
StrataPT takes a different route from every other tool here: no per-user licence fee at all. The EMR is bundled with billing, credentialing and benefit verification, and the practice pays a percentage of what it collects, with no upfront software licence, setup or per-user monthly fee. The vendor reports reimbursement rates up to 99.99 percent, and the platform covers scheduling, documentation and revenue-cycle work in one place.
The model has two edges. First, there is no published price and no free trial, so the cost only becomes clear after a sales conversation. Second, a collections-based bill grows with the practice's revenue, so a good month costs more. There is also no G2 rating page to check. Ask for the collections percentage and what it includes before signing.
What we like
- No per-user licence fee — the software cost sits inside a percentage of collections
- Billing, credentialing and benefit verification are bundled with the EMR
- Vendor reports reimbursement rates up to 99.99%
Watch out for
- No published prices and no free trial — the cost only becomes clear after a sales conversation
- No G2 rating page exists for StrataPT, so there is no public review score to check
- Paying on collections means the bill grows with the practice's revenue
HelloNote
Best for: Solo practitioners and small clinics that want published pricing and AI notes on a budget
HelloNote is the budget entry that still looks like a complete EMR. The vendor publishes its prices on the homepage: a free tier covering EMR documentation and scheduling for up to 2 patients, Lite at $49.99 a month for solo practitioners, and Plus from $70 a month per user, with 50 percent off the first month and no setup fees or contracts. PT, OT and SLP templates sit in one platform, with Medicare billing tools.
The ceiling is the catch. Lite is for solo practitioners with one user, and Plus costs $45 per full-time provider plus $25 for practice management — $160 a month for three providers, before the $99-a-month HelloNote Auto add-on. The 4.5 out of 5 G2 score also rests on just 3 reviews. Start on HelloNote when the practice is solo and the budget is tight.
What we like
- The cheapest credible start: a free tier plus Lite at $49.99 a month, with prices published on the homepage
- No setup fees and no long-term contracts — every plan is month to month
- Plus adds AI note automation (HelloNote Auto) from $70 a month per user
- PT, OT and SLP templates in one platform with Medicare billing tools
Watch out for
- Lite is for solo practitioners with one user only — a second clinician means Plus
- The free tier caps at 2 patients, so it is an evaluation rather than a working plan
- G2 score rests on just 3 reviews, so treat it as a weak signal
SimplePractice
Best for: Solo and small-group therapists who want one clean system for notes, billing and telehealth
SimplePractice is the polished generalist here: a US-built EHR for therapy practices that puts scheduling, notes, billing, telehealth and a client portal in one clean interface. Starter costs $49 a month, Essential costs $79 and Plus costs $99, with 50 percent off the first three months and a 30-day free trial. It scores 4.1 out of 5 on G2 across 130 reviews, with ease of use most cited.
Two costs sit outside the headline price. Claims cost $0.39 each on every plan since October 1, 2026, with no free claims, so 300 claims a month adds $117 in fees. And groups pay $74 a month per extra clinician on Plus. It also has no PT-specific billing rules, so the 8-minute rule and therapy caps need manual work. Pick it for a cash-pay or low-claims practice, not an insurance-heavy PT clinic.
What we like
- Clean, easy interface with scheduling, notes, billing and telehealth in one place
- Electronic claims on every plan, at $0.39 each since October 1, 2026
- 50% off the first 3 months and a 30-day free trial of the Plus plan
Watch out for
- Not PT-specific — no 8-minute rule or therapy-cap tooling, so PT billing needs workarounds
- Claims cost $0.39 each on every plan, with no free claims since October 1, 2026
- Adding clinicians costs $74 each a month on Plus, so a 3-clinician practice pays $247 a month
Carepatron
Best for: Cash-pay solo practices and startups that want a free EHR with AI notes included
Carepatron is the free starting point here, and the free plan is a real toolkit: unlimited clients, telehealth, a client portal, AI note-taking and billing at $0, limited to 1GB of storage, 1 million AI tokens and 1,000 tasks. Plus costs $39 a month per user ($31 billed yearly) and adds unlimited storage and group telehealth. It scores 4.5 out of 5 on G2 across 740 reviews — the most-reviewed tool here.
The limits are scope and billing. Carepatron is a general platform, not a PT EMR, so there is no therapy billing rule tooling, and insurance-heavy clinics need the paid plans plus add-ons. Every user is billed at the same rate, admins included, and reviewers report occasional glitches. Start on Carepatron when the practice is new and cash-pay; move to a PT-specific EMR when insurance billing becomes the job.
What we like
- The most generous free plan here: unlimited clients, telehealth and an AI scribe at $0
- Plus is $39 a month per user ($31 billed yearly) with unlimited storage and group telehealth
- 4.5/5 on G2 across 740 reviews — the most-reviewed tool in this list
Watch out for
- Not PT-specific — no therapy billing rules, so insurance-heavy PT clinics need add-ons
- Every user is billed, including admin staff, which pushes the bill up for larger teams
- Reviewers report occasional glitches and lost notes when several tabs are open
The best physical therapy EMR software for a clinic is the one that matches how the clinic bills, not the one with the longest feature list. We ranked the ten tools below by fit for the most common buyer — a small to mid-size outpatient physical therapy practice — and every price was checked on November 8, 2026.
How to choose the best physical therapy emr software
- Check the pricing unit first. WebPT, Prompt Health and SPRY charge per provider, Heno charges per clinic, Clinicient and StrataPT charge on visits or collections. The unit decides your bill far more than the headline rate.
- Decide how much billing you need inside the EMR. Prompt Health and Clinicient run the clearinghouse, denials and collections inside the system; Jane, SimplePractice and Carepatron leave insurance billing to add-ons or outside tools.
- Count the add-ons before you compare prices. AI scribes, insurance billing, telehealth and texting are included in some base plans and paid extras in others — SPRY includes its AI scribe, Prompt charges extra for Sidekick.
- Match the tool to the clinic's size. Solo and part-time practices fit HelloNote Lite or Jane Balance; mid-size groups fit Prompt or Clinicient; multi-location groups need the enterprise tiers of WebPT or SPRY.
- Demo with real notes, not the sales script. Run one evaluation, one progress note and one claim through the trial or demo, and check the 8-minute rule math yourself before you sign.
An EMR is one system in the clinic's stack, not the whole stack. If the practice also needs patients to find it, our local SEO service covers the Google Maps side — and the same logic applies to the clinic's own site: run new service pages through the free SERP snippet preview tool before publishing, so titles and descriptions read well in search results. For a closer comparison in a neighbouring specialty, see our guide to the best chiropractic EMR software.
Whatever you shortlist, try it with real data before you pay. The free plans and trials in this list are long enough to run one genuine week — your patients, your notes, your claims — and that week tells you more than any review can. Check two things in the trial: that a note flows from evaluation to signed claim without retyping, and that your biller can see denials without leaving the system. Every tool here that publishes a price also publishes its limits, so there is no reason to buy before the biller has looked at it.
Physical therapy EMR software pricing: what you will actually pay
Take a three-provider clinic at one location. On list prices, the subscription costs $99 a month on Heno Start-Up, $117 on Carepatron Plus, $149 on Jane Practice, $160 on HelloNote Plus, $237 on SPRY Essentials and $247 on SimplePractice Plus. Two of those numbers need explaining before they are real: Heno Start-Up is priced per clinic, so the $99 covers all three providers, while Carepatron, Jane, HelloNote, SPRY and SimplePractice all charge per provider or per user, so the bill grows with headcount.
Over a year, that is $1,188 on Heno, $1,116 on Carepatron Plus billed yearly, $1,788 on Jane Practice, $1,920 on HelloNote Plus, $2,844 on SPRY Essentials and $2,964 on SimplePractice Plus. The same three providers cost $1,116 a year at the cheap end and $2,964 at the dear end — a $1,848 gap that comes entirely from the pricing unit and the billing model, not from features. WebPT, Prompt Health, Clinicient and StrataPT cannot be priced this way at all: all four are quote-only, so their number only exists after a sales conversation.
Three costs sit outside every number above. First, claim fees: SimplePractice charges $0.39 per claim on every plan with no free claims since October 1, 2026, so a clinic submitting 300 claims a month pays $117 in claim fees on top of the $247 subscription. Second, billing services: SPRY's managed billing costs 4 to 6 percent of collections, and Clinicient and StrataPT price on a percentage of collections too. Third, AI notes: SPRY includes its AI scribe in the $79 base plan, while Prompt's Sidekick, Jane's unlimited AI Scribe and HelloNote Auto are all paid add-ons at $15 to $99 a month per provider.
Annual billing cuts the bill on some tools here: Carepatron Plus drops from $468 to $372 a year per user, a 20 percent saving. Jane and SimplePractice publish no annual price, so the monthly figure is the whole story, and Heno's plans require a one-year contract at the listed monthly rate. One more cost to check before you commit: a second location is a second bill on the per-clinic tools, and a per-provider price means every new hire raises the subscription the month they start.
Know the difference: PT-specific EMR vs general practice software
The confusion in this category is between a tool built for physical therapy and a tool built for any clinic. A PT-specific EMR — WebPT, Prompt Health, SPRY, Heno, Clinicient and StrataPT — handles therapy billing rules natively: the 8-minute rule for timed codes, KX modifier tracking once a patient passes the Medicare therapy threshold, therapy cap tracking and unit calculations that match how PT is actually paid. A general EHR — Jane, SimplePractice and Carepatron — covers scheduling, notes and billing well, but leaves those therapy rules to manual work or workarounds.
There is a second, quieter confusion: an EMR is not a billing service. The EMR records the visit and produces the claim; a billing service chases the payer and posts the payment. Prompt Health, Clinicient and StrataPT blur the line by building clearinghouse and denial work into the EMR, while SPRY sells managed billing as a separate service at 4 to 6 percent of collections. If a vendor quotes you a collections percentage, ask what is software and what is service — the two are priced differently and cancel differently.
A third distinction worth knowing is per-provider versus per-clinic versus per-visit pricing. A per-provider price, such as SPRY at $79, scales with headcount; a per-clinic price, such as Heno Start-Up at $99, stays flat as you hire; a per-visit or collections price, such as Clinicient or StrataPT, scales with volume and revenue. A solo practice and a ten-provider group can look at the same three tools and get opposite answers, purely because of the unit. Price the tool for the clinic you will be in twelve months, not the clinic you are today.
Quick comparison: tool type by need
| Buyer | Best pick | Why |
|---|---|---|
| Established PT practice, any size | WebPT | The market-standard PT EMR, custom quote, 4.4/5 on G2 |
| Practice that lives on insurance billing | Prompt Health | Built-in clearinghouse and denial analytics, 4.8/5 on G2, custom quote |
| Practice that wants a published price | SPRY | $79 per provider a month with the AI scribe included |
| Multi-discipline clinic adding staff | Jane | Extra practitioners cost $35 a month on Practice, from $59 a month |
| Solo practitioner on a budget | HelloNote | Free tier for 2 patients, Lite is $49.99 a month, no contracts |
| New cash-pay practice | Carepatron | Free plan with telehealth and an AI scribe, Plus is $39 a month |
Mistakes to avoid
- Budgeting on a third-party estimate. WebPT's $99 and Clinicient's $50 figures circulate widely, but neither vendor publishes them — they are directory estimates, not prices. Budget on a written quote or not at all.
- Comparing a per-provider price with a per-clinic price. Heno Start-Up at $99 a month per clinic looks cheap next to SPRY at $79 per provider until you count heads: three providers cost $99 on Heno and $237 on SPRY, but ten providers still cost $99 on Heno's base tier.
- Forgetting the claim fees. A $49 subscription is not a $49 bill when claims cost $0.39 each — 300 claims a month adds $117 on SimplePractice, and Carepatron's claims start at $0.25 each.
- Buying on the free plan, then finding billing costs extra. Carepatron's free plan and HelloNote's free tier cover notes and scheduling, not insurance billing. If the clinic bills insurance, count the paid plan in the price from day one.
- Ignoring the implementation window. G2 data puts implementation at about two months for Prompt and SPRY and five months for Clinicient. A switch planned for December can easily run into the new year, so start the demo a quarter before you need to go live.
How we chose
We checked each vendor's own pricing page on November 8, 2026 and recorded the starting price exactly as shown, including the annual-billing figure where the page lists one, and we ranked the tools by fit for the most common buyer — a small to mid-size outpatient physical therapy practice — not by brand size. Direct page fetches failed on November 8, 2026, so prices rest on fresh search-index copies of the vendors' own pages crawled within the last three days: SPRY, Jane, HelloNote, SimplePractice and Carepatron. WebPT, Prompt Health, Clinicient and StrataPT publish no prices, so they are shown as custom quote; the third-party estimates for them (WebPT $99, Clinicient $50, Prompt $75–$289 per provider) are not used as prices anywhere in this list. Heno's $99 a month Start-Up price is the vendor-provided figure listed on G2, and Carepatron's prices come from the vendor's own price table in its help center, updated October 29, 2026. Ratings appear only where a G2 page was crawled within the last three days; StrataPT has no G2 rating page, so its rating is omitted, and the Heno and HelloNote scores rest on 4 and 3 reviews, so treat them as weak signals. No vendor paid for a place in this list, and none of the links here are affiliate links.
What to do next
Start with the demo or free plan of your top pick and run one real week of evaluations, notes and claims through it. Check that the 8-minute rule math is right, that denials are visible without leaving the system, and that the quote matches the modules you actually tested before you sign a contract. If the clinic is sorted but new patients are not finding you, our local SEO service handles the visibility side — or compare providers in our guide to the best medical SEO companies. Once your tools are in place, find out what's holding your rankings back.
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Get a free audit→Sources we checked (19)
- WebPT pricing — webpt.com/pricing (checked November 8, 2026)
- Prompt Health — promptemr.com (no published pricing; checked November 8, 2026)
- SPRY pricing — spryhealth.ai/pricing (checked November 8, 2026)
- Jane pricing (US) — jane.app/pricing/us (checked November 8, 2026)
- HENO pricing provided by HENO — g2.com/products/heno/reviews (checked November 8, 2026)
- Clinicient — clinicient.com (no published pricing; checked November 8, 2026)
- StrataPT — stratapt.com (no published pricing; checked November 8, 2026)
- HelloNote pricing — hellonote.com/physical-therapy-emr (checked November 8, 2026)
- SimplePractice pricing — simplepractice.com/pricing (checked November 8, 2026)
- Carepatron pricing — help.carepatron.com (vendor price table, updated October 29, 2026)
- WebPT reviews — g2.com/compare/epic-vs-webpt (checked November 8, 2026)
- Prompt Health reviews — g2.com/products/prompt-health/reviews (checked November 8, 2026)
- SPRY reviews — g2.com/products/spry-spry/reviews (checked November 8, 2026)
- Jane reviews — g2.com/products/jane-software-jane/reviews (checked November 8, 2026)
- HENO reviews — g2.com/products/heno/reviews (checked November 8, 2026)
- Clinicient reviews — g2.com/products/clinicient/reviews (checked November 8, 2026)
- HelloNote reviews — g2.com/products/hellonote/reviews (checked November 8, 2026)
- SimplePractice reviews — g2.com/products/simplepractice/reviews (checked November 8, 2026)
- Carepatron reviews — g2.com/products/carepatron/reviews (checked November 8, 2026)
Shamim
Founder of SerpAstra
A full-stack SEO and digital marketer who spends most days on Local SEO for dental practices, AI search visibility and lead generation.
Frequently asked questions
What is the best physical therapy EMR software?
WebPT is the best fit for most established practices: the market-standard PT EMR, rated 4.4/5 on G2, with therapy-specific documentation and billing. Prompt Health is the highest-rated option at 4.8/5, with billing depth inside the EMR. SPRY is the best choice when you want a published price, at $79 per provider a month.
How much does physical therapy EMR software cost?
Published prices run from $0 to $99 a month, but four of the ten tools here publish no prices at all. A three-provider clinic pays $99 to $247 a month for the subscription alone on the published-price tools, before claim fees, billing services and add-ons. Always get a written, itemized quote for the quote-only tools.
Is there a free physical therapy EMR?
Only in a limited sense. HelloNote has a free tier covering EMR documentation and scheduling for up to 2 patients, and Carepatron has a $0 plan with unlimited clients, telehealth and an AI scribe. Neither is PT-specific, and both are starting points rather than working plans for an insurance-billing clinic.
WebPT vs Prompt: which is better for a PT practice?
WebPT is the safer default: the largest installed base, so new hires usually arrive trained and integrations come first. Prompt Health scores higher with reviewers at 4.8/5 and goes deeper on billing, with a built-in clearinghouse and denial analytics. Both are quote-only, so get itemized quotes from both and compare the same modules.
What is the difference between a PT EMR and a general EHR?
A PT-specific EMR handles therapy billing rules: the 8-minute rule, KX modifier tracking, therapy caps and unit calculations. A general EHR such as Jane, SimplePractice or Carepatron covers scheduling, notes and billing, but leaves those therapy rules to manual work. Cash-pay solo practices can live with a general tool; insurance-heavy PT clinics usually cannot.
Can I switch physical therapy EMR software later?
Yes, but plan the move for your year-end and budget for overlap. Export patient records, notes, schedules and billing history from the old system, then import them and reconcile claims before going live. G2 data puts implementation at about two months for Prompt and SPRY and five months for Clinicient, and SPRY includes data migration free.
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