9 Best Physical Therapy Software in 2026, Compared
Compare the 9 best physical therapy software options on price, free plans, PT documentation and AI notes, with every price checked November 8, 2026.
Shamim Mia, Founder, SerpAstraLast verified November 8, 202613 min readWe compare pricing pages, documentation and public reviews. We never accept payment for rankings.
Key takeaways
- The short list: SPRY at $79 per provider a month, Cliniko at $45 a month for one practitioner, and HelloNote free for up to 2 patients, with Lite at $49.99 a month.
- WebPT and Prompt publish no prices at all — both are priced by quote after a demo, so compare them on a written, itemised quote, not on third-party estimates.
- The single most important buying factor is the billing unit: per provider, per feature, per practitioner band or per visit decides what a three-provider clinic actually pays, not the headline price.
- Only HelloNote has a free plan, and it covers just 2 patients. Every other tool here needs a paid subscription from month one, plus card processing on patient payments.
On this page
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|---|---|---|
| WebPT | Outpatient rehab clinics that want the most widely used PT-specific EMR, with PT documentation and billing in one system | Custom quote | No (demo only) |
| SPRY | Outpatient PT, OT and SLP clinics that want AI-written notes and billing on one database, with a published starting price | $79/mo | No (30-day trial) |
| Prompt | Mid-size and multi-location rehab groups that want billing depth and AI notes inside the EMR | Custom quote | No (demo only) |
| Clinicient | Outpatient rehab practices that want documentation tied tightly to billing and payer rules | $50/mo | No (demo only) |
| Jane | Multi-discipline allied health clinics that want booking, charting, telehealth and payments in one calm system | $59/mo | No (demo only) |
| HelloNote | Solo practitioners and startups that want a real free EMR now and a cheap paid plan when the caseload grows | Free; Lite $49.99/mo | Yes (free plan) |
| PtEverywhere | Cash-based and hybrid PT clinics that want an all-in-one EMR with the AI scribe included in every plan | $49/mo | No (14-day trial) |
| Cliniko | Solo and small allied health practices that want one flat price, every feature included, and no upgrade ladder | $45/mo | No (30-day trial) |
| SimplePractice | Solo PTs and small wellness practices that want the easiest general practice system, with insurance billing built in | $49/mo | No (30-day trial) |
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Request a listingThe best physical therapy software
WebPT
Best for: Outpatient rehab clinics that want the most widely used PT-specific EMR, with PT documentation and billing in one system
WebPT is the default choice in outpatient rehab: it is the EMR most physical therapists already know, and its documentation is built for PT — the 8-minute rule, therapy cap tracking, CCI edit alerts and an ICD-10 picker are all in the core product. Starter covers the EMR with marketing, front-office and clinical tools; Enhanced adds billing; the top tier adds analytics and customisation.
The trade-off is the sales process. WebPT publishes no dollar prices, so every figure elsewhere is a third-party estimate — the $99 and $164 a month figures online are not vendor prices. Billing, telehealth and outcomes tools are priced separately, and setup and training cost extra. Buy WebPT for the standard PT system your peers use; buy SPRY or HelloNote for a price on the page before you talk to sales.
What we like
- The most widely used PT-specific EMR, with documentation built around the 8-minute rule, therapy caps and CCI edits
- PT-specific templates, standardised tests and an ICD-10 picker keep notes compliant without extra setup
- Scheduling, digital intake, reminders and point-of-service payments sit in the same system as the notes
- Rated 4.4 out of 5 on G2 across 162 reviews, with documentation praised most
Watch out for
- No published prices — all three tiers are priced by quote after a demo
- Add-ons for billing, telehealth and outcomes are priced separately, so the quote needs an itemised breakdown
- Implementation and training are separate costs on most contracts
SPRY
Best for: Outpatient PT, OT and SLP clinics that want AI-written notes and billing on one database, with a published starting price
SPRY is the AI-first PT EMR here: built for outpatient PT, OT and SLP from the start, its AI scribe drafts structured SOAP notes from dictation or text in minutes. Essentials costs $79 a month per provider and covers scheduling, digital intake, eligibility verification, claim scrubbing, a home exercise program and the patient portal, with data migration and onboarding included.
The price to watch is the step up. Only the $79 starting price is published — the Plus tier is priced by visit volume, and the managed billing service costs 4 to 6% of collections. The AI scribe is the draw, but reviewers report occasional glitches with it, and onboarding can be complex. Pick SPRY when you want published pricing and AI notes without a sales process; pick WebPT when you want the largest PT user base instead.
What we like
- AI-native EMR: the AI scribe drafts structured SOAP notes, and Fax AI files referrals and plans of care
- Essentials starts at $79 per provider a month, with data migration and onboarding included at no extra cost
- Built-in billing with eligibility verification, claim scrubbing and a 95% clean claim rate, per the vendor
- Rated 4.6 out of 5 on G2 across 98 reviews, with support and ease of use praised most
Watch out for
- Only the $79 Essentials starting price is published; higher tiers are priced by visit volume and need a quote
- Managed billing (RCM) costs 4-6% of collections on top of the subscription
- Onboarding can be complex, and reviewers report occasional glitches with the AI scribe
Prompt
Best for: Mid-size and multi-location rehab groups that want billing depth and AI notes inside the EMR
Prompt, now Prompt Health, built its reputation on the money side of the practice. A built-in clearinghouse, denial analytics and collection reporting sit inside the same system as scheduling and documentation, which gives billing staff live visibility into claim status and payer mix without a separate revenue-cycle product. It is the highest-rated tool in this list at 4.8 out of 5 on G2 across 150 reviews.
The trade-off is a closed commercial process. Prompt publishes no prices, and its base rate is tiered by visit volume — reported tiers run from $75 to $289 per provider a month, but those figures come from sales conversations, not a published rate card, so we do not present them as the price. Prompt Plus and the Sidekick AI scribe cost extra. Choose Prompt for billing depth; choose SPRY for a published price.
What we like
- Highest-rated tool here: 4.8 out of 5 on G2 across 150 reviews
- Built-in clearinghouse with denial analytics and collection reporting, so billing staff see claim status live
- AI features draft notes and speed up intake, with reminders, digital intake and home exercise included in the plan
- Flat-rate per-provider pricing with no extra fees for reminders, intake, home exercise or reporting
Watch out for
- No published prices — the base rate is volume-tiered per provider and only a quote gives the real figure
- Prompt Plus ($229 per provider) and the Sidekick AI scribe cost extra, on top of the base rate
- Implementation averages about 2 months, per G2, so switching is not a quick job
Clinicient
Best for: Outpatient rehab practices that want documentation tied tightly to billing and payer rules
Clinicient suits clinics whose biggest pain is billing, not notes. Its Insight platform ties documentation to automated charge capture, claims processing and payer rules, so the claim always matches the note, and eligibility checks, denials handling and remittance posting run in the same system. Templates are customisable per discipline across PT, OT and speech therapy, and one patient record covers scheduling, documentation and billing.
The pricing needs care: the $50 a month figure is per feature, supplied by the vendor through G2, not from the vendor's own pricing page — so the total depends on how many features the clinic switches on, and only a quote gives the real number. Implementation can take about 5 months. Pick Clinicient when billing automation is the priority; pick WebPT when you want the deeper PT documentation library.
What we like
- Insight EMR pairs documentation with automated charge capture, claims and payer rules, so claims match notes
- Therapy-specific templates customisable per discipline, for PT, OT and speech therapy
- Automated eligibility checks, denials handling and remittance posting cut billing follow-up
- One patient record across scheduling, documentation and billing, with outcomes management included
Watch out for
- Pricing is $50 per feature a month, so the total depends on how many features the clinic switches on
- Reviewers report glitches and slowdowns, particularly around updates
- Implementation can take about 5 months, per G2 — the longest in this list
Jane
Best for: Multi-discipline allied health clinics that want booking, charting, telehealth and payments in one calm system
Jane is the calm clinic system in this list: Balance costs $59 a month for one practitioner and up to 20 appointments a month, Practice costs $79 and removes the appointment cap, and Thrive costs $99 and adds packages, memberships and rooms. Every plan includes online booking, charting, invoicing, payments and unlimited admin staff and locations, with free onboarding and data import.
The Balance cap is the thing to check first: most working practices pass 20 appointments a month quickly, so the real starting price is usually Practice at $79, plus $35 a month for each extra full-time practitioner. There is no free trial, only a guided demo, and AI Scribe notes cost $15 a month per practitioner. Pick Jane when the practice is consult-led and charting matters more than marketing.
What we like
- One-to-one telehealth included on every plan, with online booking, charting, invoicing and payments in one login
- Unlimited admin staff and locations on every plan, with no per-admin fee
- Free onboarding and data import, with phone, chat and email support on every plan
- Body charting lets therapists mark treatment areas visually, which suits PT notes well
Watch out for
- Balance caps at 20 appointments a month — most practices need Practice at $79
- No free trial; getting started means a guided demo and a shared demo account
- Extra practitioners cost $35 a month full-time on Practice, and insurance billing is a $20 a month add-on
HelloNote
Best for: Solo practitioners and startups that want a real free EMR now and a cheap paid plan when the caseload grows
HelloNote is the only tool here with a genuinely free plan: the Free Forever EMR covers core documentation and scheduling for up to 2 patients at $0, with no setup fees and no contract. Lite costs $49.99 a month for one solo user and covers practice management, EMR documentation, scheduling, referral management, superbills and reports, and Plus starts at $70 a month per user for teams.
The limits are honest ones. Two patients is a starter, not a caseload, so most solos move to Lite within weeks, and Lite is strictly one user — a second provider means Plus. The AI note option, HelloNote Auto, costs $99 a month on top. Start on HelloNote when the practice is new and the budget is $0; move to SPRY or PtEverywhere when the team grows past one provider.
What we like
- The only free plan here: a Free Forever EMR for solo practitioners, with core documentation and scheduling at $0
- Lite costs $49.99 a month for one user, with no setup fees and no long-term contract
- Practice management, EMR documentation, scheduling, superbills and reports in the one price
- Rated 4.8 out of 5 on Capterra across 20 reviews, with ease of use and support scored highest
Watch out for
- Free plan covers only 2 patients, so it is a starter, not a working caseload
- Lite is solo-only (1 user); a second provider means Plus at $70 a month per user
- HelloNote Auto, the AI note option, costs $99 a month on top of the base plan
PtEverywhere
Best for: Cash-based and hybrid PT clinics that want an all-in-one EMR with the AI scribe included in every plan
PtEverywhere is built by PTs for cash-based and hybrid clinics: one subscription covers the EMR, scheduling, charting, billing, home exercise and the AI Scribe, with no add-on charge for the scribe on any plan. Starter costs $49 a month for one therapist, Standard costs $149 and Pro costs $199, and extra seats get cheaper as the team grows — $75 a seat for seats 2 to 5, then $60, then $50.
The catch is the public record: only 2 Capterra reviews exist, so there is no reliable rating to check against, and we show none rather than a thin one. Insurance billing through RCM costs $39 a month per therapist on top, and the advanced features take time to learn. Pick PtEverywhere when the clinic is cash-based and the AI scribe matters; pick HelloNote when the budget starts at $0.
What we like
- AI Scribe is included in every plan, with no add-on charges for the scribe
- Starter costs $49 a month for 1 therapist, with EMR, scheduling, charting, billing and home exercise included
- Annual billing saves one month of the base plan cost, and extra therapist seats get cheaper as the team grows
- Built by PTs for cash-based and hybrid clinics, with packages and online payments built in
Watch out for
- Only 2 Capterra reviews, so there is no reliable public rating to check against
- RCM for insurance claims is a $39 a month per therapist add-on, not in the base price
- Advanced features take time to learn, and reviewers report occasional glitches
Cliniko
Best for: Solo and small allied health practices that want one flat price, every feature included, and no upgrade ladder
Cliniko is the simplest deal in this list: one plan, every feature included, priced only by how many practitioners the clinic has. One practitioner costs $45 a month, 2 to 5 cost $95, 6 to 8 cost $145, and the bands run to $395 for 26 to 200 practitioners. Admin and reception users are unlimited and free, as are locations, patients and file storage, and the vendor says prices have not changed since June 2011.
The simplicity has edges. There is no AI scribe, so notes are written by hand unless a scribe is bought separately, and reviewers call the reporting thin — revenue trends and practitioner performance are basic at best. SMS reminders cost 10 cents a message on prepaid credits. Pick Cliniko when a flat, predictable price matters most; pick SPRY when AI notes are the priority.
What we like
- One plan with every feature included, priced in six bands by practitioner count — $45 a month for one practitioner
- Unlimited admin and reception users, locations, patients and file storage on every band
- Prices have not changed since June 2011, per the vendor — the most stable pricing in this list
- Rated 4.7 out of 5 on Capterra across 24 reviews, with ease of use praised most
Watch out for
- No AI scribe — notes are written by hand, or an AI scribe is bought separately
- Reporting is thin, per reviewers, with little revenue-trend or practitioner-performance analysis
- SMS reminders cost 10 cents a message on prepaid credits, on top of the subscription
SimplePractice
Best for: Solo PTs and small wellness practices that want the easiest general practice system, with insurance billing built in
SimplePractice is the easiest system here to set up, and the most widely reviewed — 4.6 out of 5 on Capterra across 2,814 reviews. Starter costs $49 a month for one clinician and covers scheduling, documentation, a client portal and core billing, with 50% off for 3 months. Essential costs $79 and adds telehealth, secure messaging and custom treatment plans; Plus costs $99 and adds group appointments and analytics.
The Starter price is a trap for PTs: it excludes telehealth, the client portal and insurance claim filing, so most practices need Essential at $79, and each extra clinician on Plus costs $74 a month. The templates are also built for mental health first, so PT-specific documentation is thinner than on WebPT or SPRY. Pick SimplePractice when ease of setup matters most; pick a PT-specific EMR when documentation depth matters more.
What we like
- The easiest system here to set up, with scheduling, documentation, a client portal and billing in one login
- Essential at $79 a month adds telehealth, secure messaging and custom treatment plans
- Insurance Navigator files claims at $1.79 a claim, with benefits verification and cost estimates
- Rated 4.6 out of 5 on Capterra across 2,814 reviews, the largest review base in this list
Watch out for
- Starter at $49 a month excludes telehealth, the client portal and insurance claim filing — most PTs need Essential at $79
- Recent price rises are the most common complaint in G2 reviews
- Templates and billing workflows are built for mental health first, so PT-specific tools are thinner than on WebPT or SPRY
The best physical therapy software does two jobs at once: it documents the visit properly — SOAP notes, the 8-minute rule, therapy caps and Medicare compliance — and it runs the business behind it, with scheduling, billing, payments and reminders in the same login. We ranked the nine tools below by fit for the most common buyer, a US outpatient PT clinic, starting with the PT-specific EMRs and ending with the general practice systems, and every price was checked on November 8, 2026.
How to choose the best physical therapy software
- Check the billing unit first. WebPT, SPRY and Prompt charge per provider, Clinicient charges per feature, Cliniko charges in bands by practitioner count, and PtEverywhere charges per therapist seat. The unit decides the real bill.
- Decide whether you need PT-specific documentation. WebPT, SPRY and Prompt build notes around the 8-minute rule and therapy caps; Jane, Cliniko and SimplePractice are general systems with thinner PT templates.
- Ask about the AI scribe. SPRY, Prompt, PtEverywhere and HelloNote Auto draft notes from the session; Cliniko and WebPT have no AI scribe on the entry plan, so notes are written by hand.
- Count the add-ons before you compare prices. Billing, telehealth, SMS reminders and insurance claim filing are add-ons on several tools here, and they can double the entry price.
- Check the free plan or trial with real data. HelloNote is free for up to 2 patients, and most others offer a 14-day or 30-day trial — run one genuine week of visits through it before you pay.
A PT clinic also needs to be found online, and the software alone will not do that. Our guide to medical SEO companies covers the visibility side, and the free local business schema generator helps Google understand the clinic's name, address and services. If the clinic also runs a gym or fitness side, see our guide to fitness studio software for the scheduling tools that fit that side of the business.
Whatever you shortlist, try it with real visits before you pay. The trials in this list are long enough to run one genuine week — your patients, your notes, your billing — and that week tells you more than any review can. Check two things in the trial: that a note can be finished before the next patient arrives, and that a claim can be filed and followed up without leaving the system.
Physical therapy software pricing: what you will actually pay
Take a three-provider clinic, one location, seeing a full caseload. On list prices, the subscription costs $95 a month on Cliniko (the 2 to 5 practitioner band), $149 on Jane Practice ($79 plus $35 for each of the two extra full-time practitioners), $199 on PtEverywhere (Starter $49 plus two extra seats at $75 each), $210 on HelloNote Plus ($70 per user for three users), $237 on SPRY ($79 per provider for three providers) and $237 on SimplePractice Essential ($79 per clinician for three clinicians).
Over a year, that is $1,140 on Cliniko, $1,788 on Jane, $2,388 on PtEverywhere, $2,520 on HelloNote Plus, and $2,844 on SPRY or SimplePractice Essential. The same three providers cost $1,140 a year at the cheap end and $2,844 at the dear end — a $1,704 gap that comes entirely from the billing unit and the tier, not from features. WebPT, Prompt and Clinicient cannot be put in that table, because WebPT and Prompt publish no prices and Clinicient charges per feature.
Three costs sit outside every number above. First, the introductory discounts — 50% off for three months on SimplePractice — end, so budget on the list price. Second, the add-ons: SMS reminders on Cliniko cost 10 cents a message, insurance billing on Jane costs $20 a month, and RCM on PtEverywhere costs $39 a month per therapist. Third, card processing on patient payments, which is charged per transaction rather than per month. If the clinic also needs a chiropractic side, the tools differ too — see our guide to chiropractic software.
Annual billing cuts the bill on some tools here: PtEverywhere saves one month of the base plan cost when billed annually, and SimplePractice offers roughly 10% off annual billing. Jane, Cliniko, SPRY and HelloNote publish no annual discount, so the monthly figure is the whole story. One more cost to check before you commit: a second location is a second bill on per-location tools, and per-provider tools charge for every provider at every location — so price the second clinic before you commit to a tool for the first.
Know the difference: PT EMR vs practice management software
The confusion in this category is between a clinical record and a business system. A PT EMR is built for documentation: SOAP notes, the 8-minute rule, therapy cap tracking, KX modifiers and Medicare compliance. Practice management software runs the business: scheduling, online booking, billing, payments and reminders. Most tools in this list do both, but the balance differs — WebPT, SPRY and Prompt are EMRs first, while Jane, Cliniko and SimplePractice are practice systems first, with charting added on.
There is a second, quieter confusion: an AI scribe is not an EMR. A scribe drafts notes from dictation or a recorded session, but it does not schedule patients, file claims or track outcomes — it needs an EMR underneath it. SPRY, Prompt, PtEverywhere and HelloNote Auto bundle the scribe into the EMR, which is why their notes feel faster. Cliniko and WebPT have no scribe on the entry plan, so the note-writing time stays with the therapist unless a scribe is bought separately.
A third distinction worth knowing is per-provider pricing versus per-visit pricing. Most tools here charge a flat monthly rate per provider, so a busy month costs the same as a quiet one. WebPT also offers per-visit pricing — $0.94 to $1.82 a visit in reported 2026 figures — which can suit a part-time clinic but punishes a full caseload. Compare the two on the same visit count before you choose, and get the per-visit figure in writing, because WebPT does not publish it.
Quick comparison: tool type by need
| Buyer | Best pick | Why |
|---|---|---|
| Most outpatient PT clinics | WebPT | The standard PT EMR, priced by quote, with the deepest PT documentation |
| AI notes with a published price | SPRY | AI scribe and billing from $79 per provider a month |
| Billing depth for larger groups | Prompt | Built-in clearinghouse and denial analytics, priced by quote |
| Solo practice on a $0 budget | HelloNote | Free plan for up to 2 patients, Lite is $49.99 a month |
| Cash-based or hybrid clinic | PtEverywhere | AI Scribe included in every plan, from $49 a month |
| Simplest flat price | Cliniko | One plan, every feature, $45 a month for one practitioner |
Mistakes to avoid
- Budgeting on a third-party estimate. WebPT and Prompt publish no prices, so any dollar figure you see for them online is an estimate. Compare them on a written, itemised quote — and get the per-visit figure in writing too.
- Buying on the entry price, then finding the scribe costs extra. SPRY includes its AI scribe in Essentials, but HelloNote Auto costs $99 a month on top, and Prompt's Sidekick scribe is a paid add-on. Count the scribe in the price from day one.
- Ignoring the cap that bites first. A tool can be cheap and still be the wrong buy: Jane Balance at $59 is no bargain once you pass 20 appointments a month, and HelloNote Lite at $49.99 is no bargain once you add a second provider.
- Paying for billing before you need it. Managed billing costs 4 to 6% of collections on SPRY and $39 a month per therapist on PtEverywhere. Buy the EMR first, and add managed billing the month the claims backlog starts costing you more than the fee.
- Forgetting the second location. If you run two clinics, per-provider tools charge for every provider at both sites. Price the second set of licences before you commit to a tool for the first.
How we chose
We checked each vendor's own pricing page on November 8, 2026 and recorded the starting price exactly as shown, including the annual-billing figure where the page lists one, and we ranked the tools by fit for the most common buyer — a US outpatient physical therapy clinic — not by brand size. WebPT and Prompt publish no starting price, so they are listed as custom quote, and no third-party estimate is presented as their price. Clinicient's $50 figure is vendor-supplied through G2, not from the vendor's own pricing page, and it is disclosed as such. PtEverywhere carries no rating because its only public review listings have 2 reviews, and we would rather show no rating than a thin one. No vendor paid for a place in this list, and none of the links here are affiliate links.
What to do next
Start with the free plan or trial of your top pick and run one real week of visits through it. Check that a note can be finished before the next patient arrives, that a claim files cleanly, and that the schedule, billing and home exercise program all live in the same login before you commit to a year. If the software is sorted but new patients are not finding the clinic, our local SEO service handles the visibility side — or compare providers in our guide to medical SEO companies. Once your tools are in place, find out what's holding your rankings back.
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Get a free audit→Sources we checked (15)
- WebPT pricing — webpt.com/pricing (checked November 8, 2026)
- SPRY pricing — spryhealth.ai/pricing (checked November 8, 2026)
- Prompt Health FAQ and pricing — prompthealth.com/faq (checked November 8, 2026)
- Clinicient pricing (vendor-supplied via G2) — g2.com/products/clinicient (checked November 8, 2026)
- Jane pricing — jane.app/pricing (checked November 8, 2026)
- HelloNote pricing — hellonote.com/physical-therapy-emr (checked November 8, 2026)
- PtEverywhere pricing — pteverywhere.com/pricing (checked November 8, 2026)
- Cliniko pricing — cliniko.com/pricing (checked November 8, 2026)
- SimplePractice pricing — simplepractice.com/pricing (checked November 8, 2026)
- WebPT reviews — g2.com/compare/tebra-previously-kareo-patientpop-vs-webpt (checked November 8, 2026)
- SPRY reviews — g2.com/products/spry-spry/reviews (checked November 8, 2026)
- Prompt reviews — g2.com/products/prompt-health/reviews (checked November 8, 2026)
- Jane reviews — g2.com/products/jane-software-jane/reviews (checked November 8, 2026)
- HelloNote and SimplePractice reviews — capterra.com/compare (checked November 8, 2026)
- Cliniko reviews — capterra.co.uk/software/180878/cliniko (checked November 8, 2026)
Shamim
Founder of SerpAstra
A full-stack SEO and digital marketer who spends most days on Local SEO for dental practices, AI search visibility and lead generation.
Frequently asked questions
What is the best physical therapy software?
WebPT is the best fit for most outpatient PT clinics, because it is the most widely used PT-specific EMR, with documentation built around the 8-minute rule and therapy caps. SPRY is the better pick when you want a published price and AI notes, from $79 per provider a month.
How much does physical therapy software cost?
Published entry prices run from $0 to $79 a month per provider. HelloNote is free for up to 2 patients, Cliniko costs $45 a month for one practitioner, and SPRY costs $79 per provider. WebPT and Prompt publish no prices, so budget on a written quote, not an estimate.
Is there free physical therapy software?
Only one tool here has a free plan. HelloNote's Free Forever plan costs $0 and covers core documentation and scheduling for up to 2 patients. Every other tool needs a paid subscription from month one, though most offer a 14-day or 30-day free trial.
What is the difference between a PT EMR and practice management software?
A PT EMR is built for clinical documentation: SOAP notes, the 8-minute rule, therapy caps and Medicare compliance. Practice management software runs the business side: scheduling, billing, payments and reminders. Most tools here do both, but PT-specific EMRs like WebPT and SPRY document better than general systems like Jane or SimplePractice.
Do I need an AI scribe for physical therapy notes?
Not always, but it saves real time. SPRY, Prompt, PtEverywhere and HelloNote Auto draft notes from dictation or the session, which cuts the end-of-day note pile. Cliniko and WebPT have no AI scribe on the entry plan, so notes are written by hand unless you buy a scribe separately.
Can I switch physical therapy software later?
Yes, but plan the move between billing cycles. Export patient records, open claims, appointment history and home exercise programs from the old system, then import them into the new one and reconcile the books before going live. Most vendors include data migration free — SPRY and Jane both do — so ask before you pay for it.
Does physical therapy software handle insurance billing?
Most do, but the depth varies. WebPT, Prompt, SPRY and Clinicient run billing inside the EMR, with eligibility checks and claim scrubbing. Jane and SimplePractice bill insurance as an add-on or through a clearinghouse, and PtEverywhere charges $39 a month per therapist for its RCM add-on.
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