12 Best SAAS Backup Software for Small Businesses in 2026, Compared

Backupify, now Datto SaaS Protection, is the workhorse pick for a small business that lives in Microsoft 365 or Google Workspace. Connect the tenant once, and automated backups run three times a day, so a deleted mailbox, a ransomware event or an admin error can be rolled back without rebuilding the account. Granular restore lets an admin recover one email or file rather than restoring a mailbox over current data.

The platform is sold largely through Datto partners and MSPs, which means a very small team may buy through a reseller rather than a simple self-serve checkout. That is also a strength for teams that want help, since setup and restore testing can be handled for them. At around $3 per user per month in published comparisons, Backupify is among the cheapest serious options, if the quote matches that figure.

Veeam Data Cloud for Microsoft 365 is the managed SaaS version of the backup brand most IT teams already know, and it is one of the few tools here with published per-user pricing. Foundation costs $3.50 per user per month for 10 to 50 users when billed annually, dropping to $2.63 at 251 or more users, and covers Exchange, SharePoint, OneDrive and Teams with unlimited storage included. Advanced adds Entra ID protection, and Premium adds disaster recovery.

The catch is coverage: every Microsoft 365 user in the tenant must be protected, so you cannot protect only the five people with critical mail. Setup also takes more decisions than a pure cloud-to-cloud tool. The free Community Edition of the self-managed product covers up to 10 users at no cost.

Spanning is the easiest backup on this list to actually use. Connect a Google Workspace or Microsoft 365 tenant, or Salesforce, and daily automated backups start with no infrastructure to manage. The standout touch is self-service restore: end users can recover their own deleted emails without filing an IT ticket, which saves a small team real admin time each week.

Point-in-time recovery covers mail, calendars, Drive and Salesforce depending on the module, and the 14-day trial includes all features so restores can be validated before paying. Two caveats apply. Pricing is not published, so budgeting requires a quote, and some long-time users report slower support since Kaseya acquired the company. For a company that wants backup to be boring and invisible, Spanning remains a solid pick.

AvePoint Cloud Backup covers Microsoft 365 and Google Workspace with a focus on the workloads small businesses actually lose: Exchange, SharePoint, OneDrive and Teams. Published comparisons put entry pricing around $3 per user per month with a minimum of 10 seats, which suits a team of ten or more better than a three-person shop. Granular restore, retention controls and compliance reporting sit alongside backup, so the same purchase can support audit needs.

The trade-off is platform breadth. AvePoint sells a wider data protection and governance suite, and a buyer who only wants simple backup may find the console and sales process heavier than Spanning or Backupify. For a growing business that expects compliance questions soon, that breadth becomes an advantage rather than overhead, and the platform scales without a later migration.

Rewind answers a different question from the email-first tools: what backs up the rest of the SaaS stack. A Shopify store, a GitHub organization, a Jira workspace or a monday.com board all hold business-critical data that Microsoft 365 backup does not touch. Rewind backs those apps up daily and restores only what changed, so a bad bulk import or an automation misfire does not force a full rollback.

Pricing is listed per app family on its own pages, starting from $19 a month for Shopify Backups up to 300 orders a month, with Protection Suite from $99 adding uptime monitoring and automated QA testing. For a small business whose revenue runs through Shopify or whose product runs through GitHub, Rewind is often the only tool in this list that covers the data that matters most.

SysCloud focuses on automated, immutable backups for Google Workspace, Microsoft 365 and a growing list of SaaS apps including Slack, Salesforce and HubSpot. Its ransomware handling stands out: backup snapshots are inspected for encrypted or malicious files, and admins can restore a safe version rather than guessing which snapshot predates an attack. eDiscovery search across backup archives helps a small team answer legal or audit requests without exporting everything.

The 30-day trial is longer than most rivals, which gives time to test restores properly. Pricing is published at $4 per user per month, or $36 per user per year billed annually, but a 100-license minimum applies when upgrading from trial to paid, so a ten-person team pays for 100 licenses. For Google Workspace-heavy teams in education or healthcare, SysCloud is a strong specialist pick.

Druva runs backup as a fully managed service, so a small business never manages storage, servers or backup software updates. Coverage spans Microsoft 365, Google Workspace, Salesforce, endpoints and cloud workloads, with deduplication and global data management that keep storage costs in check as data grows. Ransomware detection, legal hold and compliance reporting are part of the same console.

The catch is pricing and fit. Druva is quote-based and positioned for growing and mid-size organizations, so a ten-person team may find the sales process and minimums heavier than a $3-per-user tool. Third-party comparisons report pricing from around $2 per user per month plus per-GB storage charges. For a business that plans to grow past 50 staff and wants one platform for SaaS, endpoints and cloud, Druva avoids a later migration.

Acronis Cyber Protect Cloud combines backup with cyber protection, so a small business gets anti-malware, patching and endpoint management alongside cloud backup in one agent. That bundle suits teams without a separate security tool, since one console covers device backup, SaaS backup and threat protection. The MSP channel also means many small businesses can buy Acronis through a local provider who handles setup.

Backup-only buyers should check the total. Business pricing is quote-based, and the security features add settings that a pure backup tool does not require. Storage is billed per gigabyte on top of the per-workload license, so the total moves with data volume. For a team that would otherwise buy backup and endpoint security separately, the bundle can save money and admin time.

Keepit takes the most uncompromising stance on security in this group. It runs on its own dedicated, vendor-independent cloud — your backups do not live in Azure alongside the data they protect — and stores them in an immutable, Merkle-tree structure so attackers or rogue admins cannot quietly alter or delete them. Coverage spans Microsoft 365, Google Workspace, Salesforce, Jira and GitHub in one platform.

Pricing is quote-based, so buyers talk to Keepit or a partner rather than self-serving a published per-seat rate, and third-party comparisons report around $4.95 per seat per month. The bill moves only with headcount: no storage caps, no egress fees and no per-gigabyte charges. For a compliance-minded business, that independence from Microsoft's cloud is the reason to choose Keepit over a cheaper tool.

SpinOne, from Spin.AI, pairs SaaS backup with ransomware protection and security posture management in one console. Backups run up to three times daily for Google Workspace, Microsoft 365, Salesforce, Slack and, after its 2026 acquisition of Revyz, Atlassian Jira and Confluence. The ransomware layer monitors live SaaS data for attack behavior, isolates affected data and restores clean versions, backed by a two-hour recovery service level for ransomware cases.

That security depth is the reason to choose SpinOne over a plain backup tool, especially for teams worried about third-party OAuth apps and browser extensions reaching corporate data. The trade-off is the $5,000-a-year minimum subscription on SpinBackup: at $3 per user per month, a team needs about 139 users before the per-user price, rather than the floor, sets the bill. Below that size, SpinOne is effectively a $5,000-a-year purchase.

IDrive charges by storage pool, not by user, which makes it the cheapest way to back up many devices on a small budget. Business starts at $99.50 a year for 250 GB, or $8.29 a month billed annually, and covers unlimited users, computers, servers and NAS devices in one shared pool. The free Basic plan gives 10 GB with no credit card required, the only free plan in this list.

The catch for this list is scope: IDrive is endpoint backup first, and SaaS backup for Microsoft 365 and Google Workspace is a $20-per-seat-per-year add-on. Going over the storage limit costs $0.50 per gigabyte a month on Business. Pick IDrive when the business needs to back up laptops, servers and files cheaply, and add the SaaS module only for the seats that need it.

CrashPlan is endpoint backup with unlimited storage per user: one price covers a laptop however much data it holds, and continuous backup runs silently in the background with no schedules to manage. The small-business plan costs $7.33 per user per month billed annually at $88 a year, or $8 billed monthly, and covers up to 249 users before custom volume pricing applies.

For this list, the important detail is the add-on. Microsoft 365 and Google Workspace backup costs $2.50 per user per month billed annually, but needs a 50-user minimum, so a ten-person team cannot buy the SaaS module on its own. Each user also covers one device, so a second laptop needs a second seat. Pick CrashPlan when endpoint backup is the main job and SaaS backup is a bonus for a larger team.