Best SAAS Backup Software for 2026: 11 Options Compared by Use Case

Veeam Data Cloud is the enterprise standard for Microsoft 365 backup, and it is one of the few enterprise tools here with published pricing. Foundation costs $3.50 per user per month billed annually for 10 to 50 users, dropping to $2.63 at 251 or more users, and covers Exchange, SharePoint, OneDrive and Teams with immutable copies and seven-year default retention. Advanced adds Entra ID protection, and Premium adds disaster recovery with no throttling.

The trade-off is the buying route. There is no self-serve checkout: purchases run through resellers or the Microsoft Marketplace, and the volume tiers mean the headline rate depends on your user count. Choose Veeam Data Cloud when Microsoft 365 is the estate to protect and the brand name matters to your auditors; choose Keepit when data sovereignty is the deciding factor.

CloudAlly is the budget pick for teams that want simple cloud-to-cloud backup without an enterprise sales process. Microsoft 365 Exchange backup starts at $3 per user per month, or $30 per user per year billed annually, and the same platform covers Google Workspace, Salesforce, Box and Dropbox, with unlimited retention and granular, item-level restore. More than 30,000 organizations use it.

One warning: CloudAlly's own pricing page returned an error when we checked it on November 7, 2026, so the $3 rate comes from independent pricing directories rather than the vendor's own page. Daily backups are the entry standard, and faster backup frequency costs extra. Pick CloudAlly when price and simplicity beat advanced features; pick IDrive when you need backups three times a day.

IDrive is the cheapest way to add Microsoft 365 backup for accounts already protecting computers and servers. Its Cloud Applications add-on costs $20 per seat per year, covering Microsoft 365, Google Workspace, Salesforce, Dropbox and Box, with unlimited storage on the Microsoft 365 plan and a 7-day trial. Google Workspace data backs up three times a day, with point-in-time version restore and granular recovery.

The catch: the $20 is an add-on, not a standalone product — it sits on top of an IDrive plan, so the real bill is the base plan plus $20 per seat per year. For a team already using IDrive for devices, it is the cheapest SaaS backup here by a wide margin. Buy IDrive when you already back up devices with it; buy Veeam Data Cloud when Microsoft 365 backup is the whole purchase.

Keepit is the data-sovereignty pick. Backups live in Keepit's own independent cloud across seven global regions, not on Microsoft, Google or AWS infrastructure, so a compromised SaaS tenant cannot take your backups with it. Copies are immutable and air-gapped, retention runs up to 99 years, and the flat per-user price carries no storage caps, no egress fees and no per-gigabyte charges.

The price is the problem for budgeting: Keepit publishes no starting rate, so every quote is custom and you cannot compare it on a price chart without a sales call. It also has a smaller partner ecosystem than Veeam or AvePoint. Buy Keepit when regulators or customers ask where backups live and who else holds them; buy Veeam Data Cloud when a published price matters more.

AvePoint is the governance pick. Its Confidence Platform combines cloud backup with data security posture management, governance automation and lifecycle management, so one vendor covers backup, compliance and AI readiness for Microsoft 365, Google Workspace and Salesforce. More than 28,000 customers use it, including large enterprises and government organizations, and granular restore with express recovery is standard.

The platform is broad, so setup takes longer than the single-purpose tools here, and pricing is enterprise quoting only — small teams cannot budget without a sales call. Reviewers also report high initial costs. Buy AvePoint when backup is one part of a governance problem; buy Veeam Data Cloud or Keepit when backup alone is the job.

Barracuda Cloud-to-Cloud Backup protects Microsoft 365 — Exchange, OneDrive, SharePoint, Teams and Entra ID — with unlimited retention and quick restoration. It connects through an Entra ID app, runs in the background without constant attention, and reviewers praise its ease of setup above all: it is the tool most often cited for simple implementation in this list. PeerSpot ranks it the number 2 SaaS backup solution.

Pricing is the weak spot: Barracuda publishes no starting price, so budgeting means a quote, and some features, like backing up Entra apps, need a paid add-on. Reviewers also note the recovery interface can confuse. Buy Barracuda when Microsoft 365 is the whole estate and easy setup matters most; buy Keepit when backups must live in an independent cloud.

Spanning is the set-and-forget pick. It backs up Microsoft 365, Google Workspace and Salesforce automatically every day, with unlimited on-demand backups before risky changes and infinite retention. Restore is granular and point-in-time, so one deleted email or file comes back without restoring a whole mailbox. It protects more than 24,000 organizations and ranks in DCIG's top 5 Microsoft 365 backup tools for 2025-2026.

The limits are scope and pricing transparency. Spanning publishes no price on its own site and sells through partners and the Kaseya channel, and its feature set is lighter than the enterprise suites here. Buy Spanning when straightforward backup that just works is the brief; buy AvePoint when governance matters more.

Own is the Salesforce-native pick. Formerly OwnBackup, it is now part of Salesforce itself, protecting mission-critical Salesforce data with backup, recovery, archiving and platform governance. Its deep metadata and record-level restore were built by the team that pioneered Salesforce backup, and seeding tools manage the full data lifecycle from sandbox to production.

The scope is the whole point and the whole limit: Own does nothing for Microsoft 365, Google Workspace or any other SaaS app, and pricing runs through Salesforce sales with no published rate. Buy Own when Salesforce is your system of record; buy IDrive when Salesforce is one app among many.

Acronis Cyber Protect Cloud is the all-in-one pick. One console combines backup, cybersecurity, disaster recovery and endpoint management, with AI-based anti-ransomware protection and malware scanning on restore. Centralized management covers endpoints, servers, virtual machines and Microsoft 365, and reviewers rate it 4.7 out of 5 on G2 across 1,512 reviews — the largest review base in this list.

The breadth has a cost. Per-workload pricing is quoted through partners with no single published starting price, the console has a learning curve, and reviewers note slow performance at peak times. Buy Acronis when one agent for backup and security beats two separate tools; buy a single-purpose backup tool when Microsoft 365 or Salesforce alone needs protecting.

Hornetsecurity 365 Total Protection bundles email security, backup, archiving and security awareness into one Microsoft 365 platform, operated from European data centres. Backup arrives in the Enterprise Backup tier at €7.70 per user per month, covering Exchange, Teams, OneDrive and SharePoint with several backups a day and granular restore. Reviewers praise its reliable spam filtering and easy integration with the Microsoft 365 admin center.

The catch is scope and currency: it protects Microsoft 365 only, with no Google Workspace support, and it is priced in euros, so buyers outside Europe pay the converted rate. The Business tier at €2.75 has no backup at all — backup needs Enterprise Backup. Buy Hornetsecurity when Microsoft 365 security and backup should come from one European vendor; buy CloudAlly when Google Workspace also needs cover.

CodeTwo Backup is the local-storage pick. Unlike every cloud-to-cloud tool here, it is a desktop application that backs up Microsoft 365 mailboxes, public folders, SharePoint Online, OneDrive and Teams data to your own local drives, with full or incremental backups and granular recovery of individual items at any time. The starting price is $147 per year, listed in pricing directories.

The trade-off is the model itself: you run the software and store the copies, so there is no managed cloud, no off-site redundancy and no protection if your own drives fail alongside the tenant. It also covers Microsoft 365 only. Buy CodeTwo Backup when you want backup copies on drives you control; buy Keepit or Veeam Data Cloud when off-site, managed storage is the point.